Phi Theta Kappa

Meeting Minutes
Fall 2007

• November 15
• November 1
• October 25
• September 27
• September 13
• August 27

1. Call Meeting to Order 12:35pm
2. Establish Quorum- 3 officers, 2 members, 1 advisor
   
   
Old Business


3. Good as Gold week Nov 13-16th
   When we tried to prep for the PTK Drawing, we found out that there are strict school rules on what can be given away. We started the prep for the event too late which caused for poor communication and follow through. It is a good idea to do next year but we will need to start prepping for it much earlier than a couple of days before. Everything should be set in motion the week before and Advertising for the drawing should be printed and posted the Monday before the week. The whole idea behind this promotion is to get PTK Name recognition out onto the campus and general school population. We would like PTK membership to be a goal for students to strive for.
   
   
4. Founders Day Nov- 19th
   Marina is to get petty cash and purchase cakes, napkins, forks, and plates from Costco. She will deliver them the school by 10:45am. Set the table and have everything ready to go by 11:00am. Scott will man the table and pass out cake. We will have a chocolate cake and vanilla cake.
   
   
5. Adopt a Street Fellowship and Service with SLC- Nov 16th
   PTK members to help SLC clean up Cave Creek Road from 9:45am-12:00pm followed by lunch provided by SLC should meet in student life @ 9:30am.
   
   
6. Adopt a family
   Once again PTK will adopt one family. Efforts will be coordinated with SLC. Please look up on the posted list for our family’s needs and give generously. You can place all donations in SLC.
   
   
7. Blood Drive 14-15th
   Blood Drive went well. We had 19 donors and 21 donors. A thank you to Armark for donating free fountain drinks to all who successfully donated.
   
   
8. Advisor Reports
   Steven approved of lending our Display Case for the United Way Basket Fund raiser. Scott and Marina is to clean out case and put awards under our desk.
   
   
9. Officer Reports
   1. President We are on track for 5 star. To date we have 71 new members. Goal to win Pinnacle Award is 85 Hallmarks are due in to Steven or Paula no later than Jan 28th . U of A NCLC National Colligate Leadership Conference Feb 15-17th
   2. VP of Scholarship Not present
   3. SLC Representative Report Not present
   4. VP of Leadership Perusing theft identity education project.
   5. Treasurer Report
   We have about $1700 and our account.
   
   
10. Adjournment – 1:35pm

1. Blood Drive November 14-15
•  Setting Table up after meeting:  any members who have time to sit and promote PLEASE DO!!!
• Sign-ups already going around
2. Good as Gold Week  November 13-17
• What: way to promote our club
• Dates: Nov. 13-17th
• Wear Pins, Shirts, and promotion stuff
• Prizes for members (sorry officers):  wearing PTK advertising you will
3. Founder’s Day November 19th
• Nov 19th: Birthday Cake on campus for promotion
• Piotr and Marina will chair this event.
4. Adopt-a-Family
• PTK will be participating in this event with SLC
• Family will be assigned in about 2 weeks
• Volunteers needed to deliver the gifts
5. Relay for Life April 11-12, 2008
• PTK team: collect donations ($1000 required to participate), certain number of members must be on the team
• Held on PVCC campus
• Kick off meeting: 29th of November for all PTK members who want to come
6. National Collegiate Leadership Conference February 15-17, 2008
• Held in Tuscon
• All other PTK clubs had some members present last year
• Leadership Workshops!
7. Regional’s February 29-March 2, 2008
• We can take as many people as we want!!
• Held: Mesa
• Taking a van and will come back in the evenings
8. International’s April 3-5, 2008
• Location: Philadelphia
• Goal: we need to fundraise as much as we can to take all officers
9. Advisor Report
• Second Mailing going out next Tuesday 6th
• Volunteers needed: labeling the postcards!  Please contact Scott Mason
• Good as Gold week: brochures are located in Student Life office.  Any members that want to promote come pick some up.
10. New Officer Positions
• Rebecca Martos notions to remove Amanda Steel from VP of Fundraising. Second by Laurie Bachand. Vote: 6/0
• Brenda nominates Marlyn Rigly for VP of Fundraising. Second by Stephen Nicoloff vote: 6/0
11. Officer Reports
1. Scholarship
   • Ottua University: $11,000 transfer scholarship for PTK members.  All Credits will transfer there.  $6,000 total for tuition for PTK members.  GPA will transfer as well. Any more info ask Rebecca.
   • College fish: finding the faculty
   • Guistwhite scholarship due date coming up soon. $5000 cash reward to be used anyway you want
   • ASU west: Rodel scholars get free tuition.  What is that: scholars will have to do a large scale public service project. 
   • Arizona Town Hall: GREAT opportunity for networking!!!  You make great connections, job opportunities, and scholarship info.  Find out more and sign up next year!
2. Leadership
• E-mail sent out for Blood Drive
• Volunteers: working at the blood drive please contact Brenda
• Posters put up for the drive: tear off slips for online sign up
• Tree Replacement: working with campus maintainece. $400-$500 dollars for a tree
• Project: Alleviate the issues concerning identity theft: hard time getting insurance and getting your life back.  Learning more info on how to help, what the laws are, and if there is any way to make a difference
3. Service
• Maybe organize aToys for Tots Drive: boxes around the school and members collecting toys.
• Members need to contine
• $314.37 profit for pizza sales.
4. Public Relations:
• Piotr will make up some flyers for the prizes givin out during Good as Gold Week.
12. Adjournment
• The meeting was adjourned at 1:30 pm by Scott Mason.  Motion carried by Laurie Bachand

1. Blood Drive
•  Dates/Times:
  • November 14/ 8:00am-2:00pm
  • November 15/ 11:00am-5:00pm

• Room; KSC208
• Promotion:
  1. table out front of student life.
  2. Flyers and posters
  3. e-mails out to student body.
  4. door prizes and movies
• United Blood Services will come and promote too!  They can sit at the table or hand out flyers
• Needed: Volunteers to help promote (before and during)
• Where to sign up: online!
• Questions: eligibility requirement questions call 1-800-288-2199
2. Logo Contest
• Logo picked.
  • JaMaé VanEeuwen received first prize of the iPod.
  • Second Prize: Katie Newman
3. Meeting Invites
• Second mailing of invitations!
• Stephen will write up the content and send out an e-mail to the officers for revisions
4. New Officer Positions
•   Marina nominates Piotr M. Banaszczyk as our new VP of Advertising
• Vote total: 7/0 members
• Maryln Rigly may take over as VP of Fundraising.
5. Closing
   • The meeting was adjourned at 1:30 pm by Scott Mason.  Motion carried by Laurie Bachand

1. Call Meeting to Order 12:35pm
   
   
2. Establish Quorum- 2 officers, 4 members, 2 advisors 1 guest
   
   
3. Advisor Reports Paula spoke on the importance of community service and what type of service can enhance scholarship opportunities.
   
   
4. Officer Reports
   1. VP of Scholarship Rebecca Martos handed out a flyer for fastweb.com and spoke about collegefish.org. Please report and earned scholarships to Rebecca so she can include them in her report for Nationals.
   2. SLC Representative Report Mystery Party fairytale theme we need at least 8 people to get a table – October 26 Adopt a Street – Nov 16, 9:00am help clean up Cave Creek Street
   3. Treasurer Report We have about $2000 and our budget is not in yet.
      
      
5. Old Business
   1. Diabetes Walk Sept 29
   2. Induction Ceremony We would like live music and will need to assign a lead person to coordinate the event.
   3. Film Festival Fundraiser We decided to run the snack bar for all 4 days. We will donate proceeds to different charities and may keep one day’s profits for our general fund. New member Piotr will chair the event with help from officers. He will also look into getting pizza for fund raiser to sell.
   4. PTK Website Training and mentoring new members We will talk with regional officers at the honors institute about setting up a region wide, PTK web training session to learn all the benefits of our national website. We need a volunteer to lead for this project.
   5. Fashion Show Fundraiser
      More info to come for this fundraiser.
   6. V Day Charity Feb 22-23 Rebecca Martos is leading this project. She will need volunteers for set design, stage hands, actors, ushers, advertising etc…This will be a big service, fellowship, leadership event to benefit local woman’s shelters.
   7. Honors Satellites 1st Oct 1 We need interested members a minimum of 2 , to go and participate. Scott is coordinating with Scottsdale CC for us to attend at their school.
      
      
6. New Business
   1. Good as Gold Week – Nov 13-16.
      We would like to have a contest open to all PTK members. Officers will hand out raffle tickets to any PTK member that is activity displaying PTK memorabilia and or recruiting potential new members. We will hold the drawing on the following Monday which is PTK Founders Day. We can also set up an informational tent and do giveways during the whole Good as Gold Week. Marina will lead this project and would like a volunteer to co-lead with her. She will also need volunteers to man the booth.
   2. PTK Founders Day Nov 19 We would like to end the Good as Gold Week with a celebration on PTK’s Founders Day. We can have Rebecca’s Band Play during the day and hold the raffle. We would also like so other ideas on what we can do to make this day special and further promote PTK on campus.
      
      
7. Announcements Next meeting is the orientation meeting on Oct 2 12:30pm in the student union. We need a lead to coordinate. Next general meeting is October 11 12:30pm upstairs in the KSC building.
   
   
8. Adjournment – 1:35pm

1. MDA Telethon
   • 12 members going!! Thanks for the participation
   • Sep 3rd 6-10:00 am
   • Wear officer pins or PTK shirt
2. Diabetes Walk
   • September 29th 5:30-8:00 with dinner after the walk
   • Each member should donate $150. Try family and friends!! There could be a fundraiser on campus to raise money…more info later
   • Join online at:
   • Member name: PVCC Phi Theta Kappa
   • 3 mile walk
3. Officer Name Tags/pictures
   • Phi Theta Kappa will be providing name tags!!
   • Officer pictures at MDA telethon at 5:30am.
   • Individual Pictures at MDA telethon as well. These will be posted on the website.
4. Recycling Program
   • Recycling bins have been taken away because it was not REALLY being recycled. The recycle was being mixed with the trash and taken to the same place. The city of Phoenix refuses to pick up at PVCC!!!
   • Along with Oikos, we are going to be setting up a TRUE recycling program.
   • We are talking about sending a letter to the city counsel and go to the media to make the public aware and change this!
5. 5 Star updates
   • Relay for life update form done
   • 5 star update form: we have reached level 1 and are continuing on!!
   • Level 2: have induction ceremony and do a honors study topic activity
   • Level 3: second study topic
6. Service
   • Habitat for humanity: need a list of exactly how many members are interested so we can more forward.
7. Induction Ceremony
   • Will be set for a Tuesday or Thursday evening.
   • Set up of possible speakers.
8. Honors Meeting
   • October 12-13th
   • Open for member and officers to come: depending on $$ limits
   • Fundraising needed for hotel costs
9. Honors Satellite Series
   • Going to Phoenix College or Scottsdale Community College for honors lecture series.
   • Speakers are broadcasted over satellite link.
   • Scholarship Officer will write up a small report about the lecture.
   • This will count for the Hallmark Award (March 1st-March 1st): all documents received at headquarters by Feb 1st.
10. Fellowship with Sister Chapters
    • Clean up with a park
    • Phoenix Children’s Hospital: reading and interacting with patients.
    • Senior Centers: working with residents
11. Chapter T-shirts
    • Marina are working with partners in art to design the t-shirt
12. Announcements and Closing
    • VP of Scholarship is Rebecca Martos! Thanks for filling in.
    • VP of leadership and Public Relations Officers Needed!!!
    • Next PTK meeting scheduled for Thursday Sep 13, 2007 12:30-1:30 pm in KSC 208.
    • The meeting was adjourned at 1:00 pm by Scott Mason. Motion carried by Laurie Bachand