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Refund Policy

Refund Policy (AR 2.2.10)

Length of Class

Official Withdrawal Deadlines for 100% Refund

1-9 Calendar Days:

Prior to the class start date

10-19 Calendar Days:

1 calendar day including the class start date

20-29 Calendar Days:

2 calendar days including the class start date

30-39 Calendar Days:

3 calendar days including the class start date

40-49 Calendar Days:

4 calendar days including the class start date

50-59 Calendar Days:

5 calendar days including the class start date

60-69 Calendar Days:

6 calendar days including the class start date

70+ Calendar Days:

7 calendar days including the class start date

NOTE: Course fees and registration processing fees will be refunded only if the student qualifies for a 100% refund. All refunds and deposits that may be due a student will first be applied to debts owed to the college. Refunds for students receiving federal financial assistance are subject to federal guidelines.

IMPORTANT: Refunds beyond the published deadlines will not be considered for reasons which are beyond the control of the college. Job transfers, change in work schedule, etc. will NOT be considered as grounds for appeal.

A. Refund Policy for Credit Classes
Students who officially withdraw from credit classes (in fall, spring or summer) within the withdrawal deadlines listed above will receive a 100% refund for tuition, class and registration processing fees. Deadlines that fall on a weekend or a college holiday will advance to the next college workday except for classes 1-9 calendar days in length or as specified by the college. Withdrawal deadlines for a 100% refund will be printed on the student invoice. Calendar days include weekdays and weekends. Refer to individual colleges for withdrawal and appeal processes.

B. Refund Policy for Non-credit Classes
Unless otherwise specified, students must drop non-credit classes prior to the class start date to be eligible for a 100% refund.

C. Canceled Classes
When a class is canceled by the college, a 100% refund will be made.

D. Other Refunds
Students withdrawing from college for one of the following reasons must submit a written request for a refund to the Office of Admissions and Records or designated college official.

1. A student with a serious illness, verifiable by a doctor's written statement that the illness prevents the student from attending all classes for the semester. The doctor's statement must be on file with the college before a refund can be given.

2. Serious illness or death of a family member that prevents the student from attending all classes for the semester. Appropriate documentation must be provided before a refund can be given.

3. Death of a student. Appropriate documentation must be provided before a refund can be given. Requests for a total withdrawal from the college for one of the above reasons may result in a prorated refund of tuition, provided courses have not been completed.

A student in the Armed Forces or the Arizona National Guard who is called to active duty and assigned to a duty station, verifiable by a copy of the orders, will be allowed to withdraw and receive a 100% refund of tuition, provided courses have not been completed.

Requesting a Refund:
Please see the Cashier's website: www.pvc.maricopa.edu/welcome/cashier-services to request a refund. Refunds will be issued based upon method of tuition payment - cash, check, or credit card.

Cash/Check Tuition Payment:
• A refund in the form of a check will be issued within 30 days after the refund is requested from the Cashier's Office, and only after the student has officially withdrawn from class and only if 2 weeks time has elapsed since the date the check was presented for payment or proof that the check has cleared the bank is provided.

Credit Card Tuition Payment:
• A credit card refund will be issued within 30 days after the refund is requested from the Cashier's Office and only after the student has officially withdrawn from class. Credit card refunds must be issued to the original credit card used to pay tuition and fees.

Refund Schedule:
All students who officially withdraw from the college or individual classes by the withdrawal process set forth in the catalog will receive a refund based on the schedule printed above. Classes that begin later in the semester will have the refund based on the date of the first class meeting.

Attending the First Class is Critical!
Because of a high demand for class openings, a student who does not attend the first class meeting may be dropped from the course. If you are unable to attend this first class session, you MUST contact your instructor regarding your absence prior to the first scheduled class meeting. If you don't, the instructor may drop you from the class roster to provide openings for others.