Staff Meeting Minutes

July 14, 2005

In Attendance:  Rick Sheets, Richard Morales, Johnna Anderson, Alison Livingston, Pam Komarek

These bullets represent major points that were discussed.

Agenda Items

• Agenda items for staff meetings can be written on the whiteboard in the staff lounge.  Tutors can include agenda items but first need to talk to admin staff about the item(s) to be included.

Birthdays

• On their birthdays, staff members can bring in food to share if they so choose.  They can also bring something for another staff member on that staff member’s birthday.  Johnna will create an all staff birthday list and put it on the server.

Tutor Updates

• At the beginning of fall semester, tutors will be given an Access form (containing address, phone, etc.) and a list of their tutor specialties, and will be asked to update both.

Refrigerator

• Write your name and the date on any food that you leave in the refrigerator.  A black marker will be put near the refrigerator and an information sign will be put on both refrigerators.  Each Friday Alison will check the refrigerators for food and then toss what is bad or unmarked.

Study Room Markers and Erasers

• Markers and erasers will be left in study rooms and no longer checked out.  Each Friday Alison will clean the whiteboards and check the markers to make sure they are in good working condition.

Coffee

• Rick will look into Flavia and Aramark as possible coffee vendors for the LSC.  He would like to have the service in place for fall.

System Distribution List

• Richard will look into arranging two distribution lists: one called LSC (will include Rick, Richard, Johnna, Alison, Pam, Dani, and Rodney) and one called LSC all (will also include tutors).

Staff Meeting Minutes

• Johnna will be responsible for taking the staff meeting minutes and Pam will cover in Johnna’s absence.  Rick would like the minutes to go out via email within one week of the meeting.  Tutors will also get a copy of the minutes.

Lunches and Breaks

• Work 4 hours or more: 15 minute paid break can be taken
• Work more than 6 hours: 15 minute paid break can be taken plus a required 30 minute unpaid lunch
• Work 8 hours or more: Two 15 minute paid breaks can be taken plus a required 30 minute unpaid lunch
• Lunch and breaks cannot be saved up and used all at one time.  Staff may work through their breaks and lunches but they will not be paid for their lunch time.
• Lunches and breaks do not need to be scheduled.

Phone Calls

• Personal calls are okay but they need to be quick.  Do not take a personal call when working with a student, faculty, or staff member (unless it is an emergency).  The total time devoted to personal calls each day should not exceed 30 minutes.

Dress Code

• Dress should be business-casual.  This includes tutors.  No midriffs, no doo-rags, no flip flops, no T-shirts longer than shorts.  Rick will put together some dress code guidelines.

Punctuality

• Staff members are expected to be on time.  If you are running late, you need to call.  Occasionally it is okay to be 5-10 minutes late; however, if you are 10 minutes late, your time will be rounded to 15 minutes.  Chronic tardiness will be written up.  Plan to arrive at work 5-10 minutes early.  If Alison is running late, she will call Richard.

Reporting

• Richard and Pam will report to Rick; Johnna and Alison will report to Richard.

Titles

• Alison’s title will change.  She will remain Administrative Secretary I but will also have the working title of Lead Desk person.
• Dani’s new title will be Assist Lead Desk person.  She will be taking on more responsibility.  Rick will speak to Dani about working four evenings and Saturdays.
• Rodney’s title is still to be decided but will be something like Lead Mentor Tutor. He will also be taking on more responsibility.

Staff Meetings

• Staff meetings will be held weekly and will be kept to one hour.  Possible meeting days/times are Wednesday afternoons or Friday mornings.

TWC and Language Lab Computers

• We may make Internet access by students on computers okay if it is related to school activities.  We discussed having priority use for some computers.  We will discuss this in more detail at the next meeting.