Staff Meeting Minutes

August 30, 2005

In Attendance:  Rick Sheets, Johnna Anderson, Alison Livingston, Pam Komarek, Dani Pierce

These items are the major points discussed.

Just Say No

• Rick noted that Ikon is picking up copiers around the campus. If anyone comes to the LSC to remove our copier, “just say no” and have them speak with Rick.  

Copying

• An instructor has indicated to students that they may get copies made in the LSC. Rick will ask the instructor to place the information on reserve in the library, as they have a pay copy machine available for student use.
• Copies made by staff & faculty should be limited to 5 copies. Copies in excess of that number should be sent to the Copy Center on campus.
• Copy Center duplicating forms should be available to faculty in the faculty and staff resource room.

Computers

• Use of MCCCD computing resources shall be limited to stated guidelines in the MCCCD Blue Book. Note: Rick stated that no LSC employee computers should be used for games. If games are currently on an employee’s computer, they should be removed.  The MCCCD guidelines do not provide computer access for employees’ recreation.
• Mozilla Firefox and Internet Explorer browsers will be requested to be loaded on all computers for student access.
• Students who “just need to print” should be directed to use the Computer Commons.
• Staff will not “police” internet usage by students; however, inappropriate computer use noticed by staff should be brought to the student’s attention and if it becomes a problem, to LSC administration.
• Rick will see about setting the student computer to automatically turn on and off at the beginning and end of the business day (on at 7am, off at 10pm).
• Rick will see if and when the Deep Freeze software can be reset to adjust the volume controls on student computers so they turn on at ½ volume. Until then, opening staff should be setting the volume when the computers are turned on in the mornings.
• Staff accessing documents on the LSC server were reminded to close the documents when finished reviewing or editing. Otherwise, it may limit access by other LSC staff needing access.
• Staff was reminded to retrieve printed documents from the administrative printer as soon as possible after printing; unclaimed ‘leftovers’ will be placed in the box and brought to staff meetings for identification.

Pens & Misc.

• The front desk staff was asked to keep an eye on the pen supply. National Pen, the vendor, is prepared to accept another order, and other promotional materials are available for ordering.
• Johnna will be making new LSC phone directory cards on yellow index cards for each telephone.
• Pam requested staff members to bring their biographies to the next staff meeting.
• The Flavia coffee system is a hit – we have only had two “complaints – one re: cost, another re: flavors available.
• Staff meeting minutes will no longer be recorded. Minutes will be emailed to Rick  by noon on Thursday (stated as Thursday or Friday and has been amended to noon on Thursday), and forwarded on to the LSC staff distribution list by Friday noon and posted to the website @ LSC/staff by Monday, noon.

Tutor Training

• Rick noted that several learning logs had not been returned from Thursday 8/18.
• Tutors not returning their learning logs were given a second form and asked to complete it and return the form to Rick.

Online Tutoring Tutor Training

• Rick asked for feedback regarding the Online Tutoring services. Online tutoring is available for ACC, BIO, CHM, ECN, ENG, MAT, PHI, PSY and REL. Rick will look into the number of ‘hits’ the website has gotten recently.
• The English writing online tutoring information is duplicated on the LSC website.

Faculty and Staff Resource Room

• Mac computers print to E151; Dells to E184 (both are the HP laser printer in the Faculty Staff Resource Room)
• May need a sign for FSRR for paper usage – Please Limit Printing to 2 Copies Per Document – Draft and Final.
• Lexar Secure jump drives won’t save on FSRR computers because of interference from Deep Freeze software. Other jump drives will work, although users may need to log out and log back into the computer before the drive becomes available.
• May need a sign for FSRR to read: After 5 p.m., please shut off your computer when leaving.

PASS

• Alison, Gloria and Johnna will rotate lunches and cover the front desk for PASS time
  (12:30 p.m. – 1:30 p.m.), M-R
• PASS time rooms are reserved until 1:30 p.m., Dani will check rooms upon her arrival at the LSC to see that all athletes are aware that their ‘reserved’ time is over.
• Students may be discouraged from placing their feet on chairs, depending on the situation.

Next Staff Meeting

• The next staff meeting is scheduled for Tuesday, September 6, from 2:30 – 3:30.

Original minutes by Johnna with edits by Rick.  Other corrections can be made to Rick by the end of the next staff meeting. Thanks.