Minutes of our Meetings
|
| Outstanding Action Items
|
| Item
| Action Item
| Assignee
| Target Due Date
| Priority
| Comments
|
|---|
| 1
| Joint card for Esther from LSS |
Tina |
2/18 |
1 |
| | 2
|
Send reminders re: Crisis Management training, handbook, etc. to division |
Jim |
3/1 |
1 |
| | 3
|
Detailed information plan to communicate new process for Prop 300 (electronically) |
Stella, Jo Ann |
2/22 |
1 |
| | 4
|
Non-exempt employees need to fill out time
sheets weekly, supervisors sign, and keep
paper file three years (Rick shared Excel timesheet used by LSC) |
All |
Ongoing |
1 |
Managers are responsible to ensure this happens. |
| 5
|
Share PVCC facts vs. university data with Donna/Ivette to create flyer. |
Diane |
2/28 |
1 |
| | 6
| Demo: new SIS format next meeting | Carol/Paul
|
3/8 |
2 |
| | 7
| Take 20 minutes from division meeting to see
what information is shared out in community
(i.e., print materials for marketing, schedules, letters, etc.) |
All |
TBD |
2 |
| | 8
| Find out if there is a sound alert planned for crossing between main sidewalk and fitness center on completed loop road
|
Paul |
2/28 |
1 |
| | 9
| Re-familiarize self with cash handling policies All | All |
2/28 |
1 |
|
|
| Present |
Laurie Cigan
Jennifer Strickland
Paula Vaughn
Greg Silcox
Heather Kruse
Jim Rubin |
Sheri Bakunowski
Mary Lou Goff
Jo Ann Caufield
Stella Napoles
Rick Sheets
Richard Morales |
Norma Chandler
Shirley Green
Donna Simon
Amber West Martin
Ellen Hedlund |
Maggie Cullop
Beverly Maxton
Ken Clarke
Paul Dale
Tina Emmons
|
|
|
Welcome and Introduction of Bev Maxton-
Bev Maxton is filling in for Esther Schon in Disability Services while she is on FMLA leave
- Want to send a joint card from LSS to Esther
Review of Action Items
MCCCD in the News
- News is somewhat disheartening—not out of the woods yet
- Findings from Blue Ribbon Panel Commission out Friday 2/16
- Business practices under scrutiny
- Change to Maricopa culture => shift from autonomy/focus on innovation
- Morale low around campus => share observation with president
- Boost morale of respective areas, too
Crisis Management Team
- How do we deal with crisis (broad scope)
- Plans and hands-on seminars for staff and students
- Crisis intervention (not management)
-
- Disruptive Student in the Classroom (Counseling/College Safety)
- Conflict Resolution in the Workplace
- Hazmat Situations/Evacuations and Chemical Spills
- Medical Issues on Campus
- Conflict in the Classroom (Student Issues with Peers)
- Alcohol Awareness Week upcoming
- Supervisors encourage staff to attend
- College Safety Handbook is available online
Materials available, but also offering experiential learning
- Send reminders to division
SIS Implementation
- Security admin meeting next week (access needs; thru 3/30)
- Legacy system goes down 10/4; up 10/8 => down through 10/15 if not ready; back to Legacy on 10/15
- Start testing on data converted; testers going to District twice a week, more often as data conversion test get underway
- 3/9 A&R and Advising program/certs to test (20 programs)—automated degree audit
- Testing seems to be going well
- PVCC is 100% on testing
- Going to be more time intensive as get closer to October
- More interaction with Easis+ to get familiar with new systems
- Chrystle Hall college liaison with Dist on testing
- Issue some day in newspaper
College and Division Budgets FY08
- Range of gap $700,000-$1.2 million between available revenue, temporary budget, and APB requests
- May have to cut budgets to cover gap
- Unlikely new requests will be funded (APB)
- Necessary updates by third week of March
- Will prioritize degree of reductions
- Questions to Paul, Shirley, Jen, and Carol
iStartSmart/Orientation
- Pilot orientation in spring
- 23 sessions (19 made) scheduled since Oct (~11 students/session—actual numbers ranged 4-23)
- 165 students through past; 209 went through pilot; predicted 290 so have 72% participation rate
- iGoal some challenges with student log-on process
- Most student respondents “liked” going through orientation with registration process included
- Students getting connected, transitioning into college, and then persistence/retention => increased success because
they are familiar with the process
- IStartSmart => lower than expected enrollment into College Success course (AAA115)
- Anticipated a cohort of students 600-800; actual 290
- Changes for fall
- Have fall orientation schedule by end of next week
- Fewer larger sessions in future because so time intensive
- Instead of staff follow-up have student leaders following up => make a bridge between students
- Campus knowledge of it => whole campus issue so students hear about it everywhere
- Invitation in hand to go back to Advising this time s. word of mouth
- Formalizing process for fall semester
- Creating a special orientation for HS students before they graduate
Prop 300 Update
- Committee at District meets bi-weekly to create process
- Completed new SIF; with second revision (including Spanish version)
- Changes to SIF
- SS# mandatory to validate all students at PVCC
- Visa or Alien Registration # to validate legal immigrant status
- Must validate ALL students
- Birthday no longer optional (SAVE program through Homeland Security)
- Reporting information to authority (A&R and Financial Aid)
- If can’t validate, students are coded as out-of-state, with code of “Z”
- Signage will go up next week
- Continuing students will complete an affirmation form (SS#, verify residency) => validation
- 2/26 affirmation forms part of registration process for summer
- Affects everyone who deals with students who provide funds (i.e., grants, scholarships, etc.)
- Affirmations will be taken care of by Admissions office
- Detailed info plan to communicate new process: Stella, Jo Ann; out electronically in next two weeks
- Communication to councils should be send out District-wide
Time and Labor Implementation
- PSA Federal Time Sheet on file for three years
PVCC Facts vs. University
- Why students pick ASU (cost breakdown through financial aid)
- Compare cost breakdown ASU vs. Maricopa
- Diane share with Donna, Ivette (etc.) to create flyer
- Cost of attendance calculator
- Take 20 minutes from future meeting to see what information is shared with the community
iGoal
- LSC put reminders so iGoal becomes part of process
- Touchpoint for students through multiple offices so it becomes part of what we do
Cash Handling Procedures
- Use fiscal as resource, but each department is responsible for own
Employee Evaluations
- May have to do evaluations on forms provided by District
Assessment
- First Study Hall Session (Jim) went well
- Second tomorrow (2/9) in KSC212 from 1:00-3:00
Career Week at End of Month
- Invited 100 employers; 60 have registered (includes internships)
New parking lot has changed traffic flow to KSC
What Matters Most
- Paul will resend electronically => conversations
Focus on three things next year
Other
- Division chairs don’t understand what LSS does => maybe LSS doesn’t understand what academic side does (better decision
making)
- Increase morale, partner with faculty (look how we support each other)
- How does this operationalize?
-
- What would be helpful for fostering communication?
- Interpretation/lack of understanding between Fund 1 and Fund 2
|
| |
Next Meeting
March 8, 2007 • 2:00-3:30 PM • M101 |
|
|
