PVCC Learning Support Services. Meeting Minutes

Division of Learning Support Services

Minutes of our Meetings

Item	Action Item	Assignee	Target Due Date	Priority
Outstanding Action Items
1	Convene an LSS budget work session to reprioritize reinstated funds	Paul/Tina	4/30	1
2	Disaggregate area data of users to see if they representative of students at the college (for Diversity Task Force)	All	5/10	1
3	Create portfolio of diversity activities that help us meet our goal of inclusiveness/student success	All	ongoing	1
4	Consider how do we leverage this information (data and existing programs to infuse diversity and multiculturalism) to move toward our goal	All	ongoing	1
5	Create student focus groups to gather more intentional data (include past graduates) on diversity / multiculturalism	LSS Diversity Committee	ongoing	1
6	Create LSS ePortfolio to showcase what’s being done at college re: diversity		Su07	2
7	Read recommendations by Blue Ribbon Panel and become familiar with new regulations	All	4/30	1
8	Contact Sheri Bakunowski if you are interested in serving on the Planning, Budget, and Review Committee	All	4/30	2
9	Send names to Amber of recommendations for students to become Orientation Leaders (trying to fill 16 positions)	All	4/20	1
10	Remind students in your area that the first purge for fall semester will be June 15	All	6/14	1
11	Resource plan for implementation of SIS; testers, data conversion, audit, security testing not at appropriate resource level to help with change-over; leverage District dollars to get a full-time helper using $49,000 from District	Shirley, Paul, Carol, Jen, Chrystle	ASAP	1
12	Demo: new SIS format next meeting	Carol/Paul	5/10	2
13	Find out if there is a sound alert planned for crossing between main sidewalk and fitness center on completed loop road	Paul/Esther	5/10	1

Present
Donna Simon Richard Morales Greg Silcox Norma Chandler Sheri Bakunowski Mary Lou Goff	Maggie Cullop Mike Ho Rod Fensom Jo Ann Caufield Jennifer Strickland Stella Napoles	Amber West Martin Esther Schon Shirley Green Paula Vaughn Jim Rubin Ken Clark	Loretta Mondragon Laurie Cigan Rosemary Hooper Paul Dale Tina Emmons

Welcome and Agenda Overview

Welcome back to Esther!
Thank you and kudos to the Learning Support Team for stepping up to support the vacant Dean LT position (Jennifer, Carol, Sheri, and Mary Lou)

Diversity Ad Hoc Team Update

Research re: multicultural affairs is broad and variable
Considering work detailed in book “Shifting Paradigms in Student Affairs” by R. Pope which showcases a multicultural organizational assessment model
What does a multicultural inclusive model look like? (Full PPT presentation can be downloaded from Mike Ho’s ePortfolio on http://eport.maricopa.edu—search for “Ho”)
Big agenda—this topic will be a standing agenda item and factored into our larger operational planning
Next steps? Look at systemic goal (student success is equally distributed across all groups...) => want to work toward that systemic change
Disaggregate data of the users of our areas to see if they are representative of students at the college
Portfolio of activities that help us meet goal of inclusiveness and success
How do we leverage this to move toward our goal?
Create student focus groups to gather more intentional data (include graduates)
Create LSS ePortfolio to showcase what’s being done

Items for Follow-Up

Equipment Check Out procedures (refer to email sent by Sandy McDill)
County Sheriff investigations are continuing
- If you are approached by the Sheriff’s department for an interview, please know that the District Legal Office is available to you for any assistance
Blue Ribbon Panel Information => matrix summary provided at meeting; read the recommendations and become familiar with the new regulations

Assessment

LSC
- Incorporating general education rubrics into our assessment efforts
- MAT108 Assessment => tutors/instructors show students how to problem solve in Math
- Need to provide more tools to tutors and more training
- Assessment is a learning process to us, not easy, but getting there
iGoal
- Sending survey to all users (students/faculty/staff); a Likert scale asking what’s been learned
- Created a rubric to determine how well goals are written (~1,000-1,500 goals in the system now)
- Have used the rubric on a sample of goals and checked inter-rater reliability
- Want to see if there are areas with higher/lower scores on the rubric to direct changes to iGoal program
- It is very important to ask more about our students
- There has been little research between goal setting and student success => touch back on vision of iGoal is part of PVCC in every area
- Advising has created a detailed plan on how they are going to integrate iGoal (plan shared at meeting); send suggestions regarding the process or ideas how to work with Advising
- Continue to look in to ways iGoal is integrated into all areas

College Carry Forward

May be more than anticipated
Will convene an LSS budget work session to re-prioritize the reinstated funds (30 min)

Paul Golish

New Dean of LT starts Monday, 4/16
Many things on his plate
Sheri will continue to oversee Media through June 30; others will reinstate and report to Paul G.

Planning, Budget, and Review Committee

If you are interested in serving on this committee, contact Sheri B.

Shared Governance

President, VPs, Deans have had two meetings with the Golden Gavels (past faculty presidents) to address improving and increasing shared governance
Trying to make better decisions for the college
Faculty requesting increased representation on a number of college committees
Reconvening College Capital Development Committee

Intercollegiate Baseball

Fall 2008 planned implementation
Operational expenses come from a direct allocation from District, then athletics, and fund 2 => finite amount of money to build facility
Jane is bringing out PVCC master plan architect to check in access points as it related to the County Library and the baseball field location

Prop 300

Added additional documentation that can be used to verify status
Students are complying with little fuss
Have we assessed how this impacts our enrollments yet?
- Enrollment in Opportunity Grants, ESL courses
- May be too early to track
- District estimated lost of 300 students
Word is out on the streets; fears of immigration problems will keep some away

iStartSmart

Students filling out form, attending orientation, registering for course; April 30 orientation is full
List of names for potential Orientation Leaders is small => please send names to Amber
- Want to fill 16 positions
- Students will be committing to 50 hours of work, 40 hours of training, get a stipend

Good of the Order

Capital Development Meeting tomorrow (4/13) at 1:30 p.m.
- KSC Expansion
- Multicultural Center
- PVCC North
June 21, bringing in Marilee Bresciani for Assessment workshop
Relay for Life kicks off at 6:00 p.m.
- PVCC Institutional Commitment to Relay for Life => Chris Hunt has been chair for past two years, time is up so looking for new chair
- Fold into Maricopa Serves
- Active Retirement assignment
- Voluntary rotation among LSS managers
First purge for fall 2007 classes will be June 15 (common college due date)
Tuition for Summer II also due June 15

Next Meeting
May 10, 2007 • 2:00-3:30 PM • M101