PVCC Learning Support Services. Meeting Minutes

Division of Learning Support Services

Minutes of our Meetings

Item	Action Item	Assignee	Target Due Date	Priority	Comments
Outstanding Action Items
1	Send responses to diversity questions	All	ongoing	1
2	Assessment Annual Reports due	All	6/30	1	Email to Ellen (ehedlund@cox.net)
3	Encourage staff to attend June 21 Assessment Workshop	All	6/21	1	Please ensure representation from your area
4	Process expense transfers for any SIS related expenses paid from any account other than SIS	All	6/30	1	See Paul G.
5	Student participation needed for Usability Testing this summer; send names to Paul G.	Greg, Sheri, Mary Lou, LSC	Su07	1
6	LSS Annual Report due	All	6/30	1
7	Looking for volunteers to populate iTunesUniversity with podcasts; contact Jennifer Strickland	All	ongoing	2
8	Welcome Week tent helped needed; contact Student Life to volunteer	All	5/24	1
9	Forward names of prospective Desktop Techs (not students)	All	ASAP	1	Forward names to Loretta
10	Disaggregate area data of users to see if they representative of students at the college (for Diversity Task Force)	All	ongoing	1	To be discussed at next LSS meeting (6/14)
11	Create portfolio of diversity activities that help us meet our goal of inclusiveness/student success	All	ongoing	1
12	Consider how we leverage this information (data and existing programs to infuse diversity and multiculturalism) to move toward our goal	All	ongoing	1
13	Create student focus groups to gather more intentional data (include past graduates) on diversity / multiculturalism	LSS Diversity Committee	ongoing	1
14	Create LSS ePortfolio to showcase what’s being done at college re: diversity	Tina	Su07	2
15	Remind students in your area that the first purge for fall semester will be June 15	All	6/14	1
16	Demo: new SIS format next meeting	Carol/Paul G.	5/18	2
13	Find out if there is a sound alert planned for crossing between main sidewalk and fitness center on completed loop road	Paul/Esther	Su07	1

Present
Donna Simon Paul Golisch Jim Rubin Mike Ho Ellen Hedlund Eshter Schon	Jennifer Strickland Rosemary Hooper Shirley Green Stella Napoles Mary Lou Goff Sheri Bakunowski	Carol Myers Norma Chandler Ken Clarke Rick Sheets Richard Morales Loretta Mondragon	Amber West Martin Christie Colunga (guest) Hannah Karwal (guest) Nancy xx (guest) Paul Dale Tina Emmons

Welcome and Agenda Overview

Welcome to Paul Golisch; general introductions

Diversity Presentation

Short introduction by Rosemary Hooper: Based on a presentation on Diversity heard at the last division meeting, feel PVCC needs to go deeper than “awareness”; following that meeting, Rosemary heard Hannah Karwal’s (student) presentation on the perceptions of children which was based on the study of children’s perception by Dr. Kenneth Clark in the 40s.
Rosemary then introduced Christie Colunga who gave some background on the Child Development Program of which Hannah is a student, stating that in her honors class, honors students choose their own topic for their class project, which should involve something unique. Hannah wanted to revisit a previous study she’d heard in high school.
Hannah’s presentation was based on Separate but Equal a movie based on the landmark trial of Brown vs. Board of Education showing a study by Dr. Kenneth Clark with 3-5 year old children and their perception of “good” and “bad” in relation to skin color. In that study, Dr. Clark showed that children as young as three years old are aware of the difference in their appearance and assign a value to it—in his study, black children said that the white doll was “good” and the black doll was “bad” (among other words) as did white children. Hannah wanted to see if children’s perceptions had changed since the 40s.
In Hannah’s study, she showed the children in her sample (African American, Caucasian, and Native American) two dolls that were completely identical except for skin color and asked which they liked better—results were the same, all the children, regardless of race, chose the lighter skinned doll.
Paul reviewed the division’s goals for diversity and asked everyone to submit input to the questions regarding diversity he posed on email prior to the meeting; results are being compiled and will be included in future discussions

SIS Training

First SIS Training will be next week (5/18/07) at 1:00 p.m.; those in KSC not involved in training can leave at 1:00 p.m. but are responsible for working 40 hours that week

Assessment

IRTS
- Assessment plan on wireless network that rolled out last fall
- Questions to investigate: are people using it; for what; is it supporting learning?
- Feedback from students still to be compiled; will be shared at a future meeting
- Difficulty in gathering data—getting students to respond
- Will be expanding wireless capacity to entire campus next year (funding approved)
- Survey will be created and sent to college after full implementation of the wireless network
- Challenge to IRTS without the implementation of the wireless network to do out-of-class assessment on projects because technology is supposed to work “invisibly” behind the scenes
- What would they do different? Create some background materials to help student access the network
REMINDER: June 30 all Assessment Reports are due
Encourage staff to attend the June 21 workshop with Dr. Bresciani (KSC208, 8:30-3:30)

SIS Implementation

Major testing and training due June 30 => be patient with departments focused on this (A&R, Financial Aid, Advising, Fiscal)
Closures on Fridays from 1:00-3:00 p.m. so trainers can work with departments
Signage will be put up to inform students of closures and info posted on web as well
Usability tests in spring were not done => trying to do that this summer; send students to help or contact Paul G. (Greg, Sheri, Mary Lou, LSC)
Resource plan any funding related to SIS should be charged to SIS account => expense transfers for any expenses that weren’t (contact Sandy or Paul G.)

iStartSmart

122 students showed up on 4/30 for iStartSmart orientation
- Next orientation June 1
- Ambassadors did an excellent job!
- Had parents and students calling the next day for more information
- Looking at creating a parent session
- Appreciate everyone’s work at making this happen

Prop 300

Spanish version forms should be posted to web next week and be available on campus
Puma Press article response to Prop 300
Share letter from S. Helfgot

Reclassification Process and Funding

Draft copy of new process shared at last meeting
Budget realities: takes base budget $ to fund reclassification
PVCC does not have money set aside in its operational budgets for reclassifications so money has been coming from the division budgets
Strategy to manage pending revisions with little or no funding (Paul D. / Paul G. / Shirley)
Reorganizations or a change in function with movement of job responsibility where the person is clearly working out of scope is easier to process than subtle changes between grades

LSS Annual Report

Due June 30
Focus on accomplishments that are extraordinary or new
Look at quantitative numbers and relate to mission
Personal evaluations can help create report for areas

Good of the Order

A&R finished transcript testing, now focusing on new “quick admit” function
LSC was approached by Geography instructor to create a permanent stream table, 12’x8’, for students to work on (in collaboration with National Geographic)
IT getting ready to launch iTunesUniversity; need volunteers to help create podcasts for the pilot (self-starters who already have something set up or who can work with little or no supervision from IT team)
Financial Aid reported on the Honors/Service-Learning Alternative Spring Break => incredible presentation; was amazed at how students put themselves in to it, how much they learned, and what the audience was able to take away, too
Student Life is taking 12 students to National Conference May 15-20; Welcome Week help needed at tents
Desktop reported they are down to two techs => need help (not students because techs access confidential areas)

Announcements

All-Employee Luncheon and Recognition Ceremony tomorrow (5/11/07)
Commencement 2007: Gather in E-Building Hallway at 6:45 if marching; Catch 22 After Party following reception
What Matters Most discussion at June 14 LSS Division Meeting to set directions for 2007-2008
Michele Marion awarded first DAC Award
Sandy will send budget revision in about 2-3 weeks; pending carry forward $

Next Meeting
June 14, 2007 • 2:00-3:30 PM • M101