Minutes of our Meetings
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| Outstanding Action Items
|
| Item
| Action Item
| Assignee
| Target Due Date
| Priority
| Comments
|
|---|
| 1
|
LSS Annual Report due |
All |
5-Oct |
1 |
| | 2
|
Disaggregate area data of users to see if they representative of students at the college (for Diversity Task Force) |
All |
ongoing |
1 |
|
| 3
|
Create portfolio of diversity activities that help us meet our goal of inclusiveness/student success |
All |
ongoing |
1 |
|
| 4
|
Consider how we leverage this information (data and existing programs to infuse diversity and multiculturalism) to move toward our goal |
All |
ongoing |
1 |
|
| 5 |
Create student focus groups to gather more intentional data (include past graduates) on diversity / multiculturalism |
LSS Diversity Committee |
ongoing |
1 |
|
| 6 |
Create LSS ePortfolio to showcase what’s being done at college re: diversity |
Tina |
ongoing |
2 |
|
| 7 |
2007-2008 Assessment Planning Reports due |
All |
Oct-07 |
1 |
|
|
| Present |
Carol Myers
Paul Dale
Paul Golisch
Shirley Green
Jim Rubin
| Ellen Hedlund
Rosemary Hooper
Heather Kruse
Richard Morales
Ken Clarke
| Esther Schon
Greg Silcox
Jennifer Strickland
Paula Vaughn
Lily Fultz |
Stella Napoles
Mary Lou Goff
Jo Ann Caufield
Norma Chandler
Laurie Cigan |
|
|
|
|
NOTE: While SIS go-live has been postponed until February 2008, this summary addresses issues for the go-live transition that will be reviewed in January 2008.
SIS Training- Training schedule was reviewed
- Staff required attendance
- Directors are responsible to ensure staff competencies are met before go-live
Shadow Systems - SS inventory/checklist was reviewed
- Legacy can be a back-up once SIS goes live
- Will go fully live with CDS data post go-live
- D card system a req SS to other college shadow systems
Quick Response Team - Diagram was reviewed
- Tier 1 with outside vendor Perceptis
- Tier 2 PVCC Helpdesk 7:30-10:00 M-F – MickFitchett and DP Lab Techs
- PVCC Functional Leads to address business process questions, functional questions (Ann Fulton, Lola Quiroz, Helen Ortiz, Augustine Erpelding)
- Final Tier 3—District for application or database
Transition - Legacy goes to view only mode 10/4 5:00 p.m. (Financial Aid to use Legacy until spring)
- No live data 10/4 5:00 p.m. to 10/9 8:00 a.m.; use of view only with Legacy
- Downtime may be extended if conversion problems arise
- Discussion
- Marketing issues
- Campus signage to alert students
- Banners, shirts to promote my.maricopa.edu
- Notes to students via listserv
- News article on web sites
- Student Communication
- Scripts
- Same message within departments and across the college
- Plan for service to students through 10/8 (following week if necessary)
- Fiscal taking payment pending
- Plans to Jo Ann by Friday, 9/21/07
- Need for an overarching script during the transition time
- District-wide communication to all students tri-fold (current MCCCD students) distributed day of go-live
- District press release
- Student How To’s
- Communication to students via web sites by 9/26/07
- What to expect during transition
- Prepare to work with students—good customer service (employees need to be positive)
- Prepare for some contingency planning
Q&A- Is there a process to “close the loop” on the help desk questions?
- Yes. Information will be shared back through the functional and front line staff
- Follow-up Emails
- Jo Ann – Business Processes
- Carol – Business Processes for QRT
- Continued support for FA
- Continued implementation over the next 18-24 months
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Next Meeting
October 11, 2007 • 2:00-3:00 PM • M132 |
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