PVCC Learning Support Services. Meeting Minutes

Division of Learning Support Services

Minutes of our Meetings

Item	Action Item	Assignee	Target Due Date	Priority	Comments
Outstanding Action Items
1	Schedule MAT Evaluations	All Mgrs	12/22	1
2	Update LSS Web	Paul/Tina	12/1	2
3	Send copy of proposed interface process regarding MAT/PSA reclassifications	Paul	11/20	1
4	Submit APB requests for OYO FY07-08 only if have existing positions that need to continue	All	11/27	1
5	Prepare/participate in college study team for Faculty Convocation 2007(iGoal/iStartSmart)	Rick, Jim, Carol, Amber, Ken, Paul	11/16	2
6	Share ideas for back-fill for staff who will be testing new SIS system at District	Carol	12/1	2
7	Complete and submit department/division assessment plans and submit to Ellen	All	11/22	1
8	Submit request to Paul Marsh if you are interested in looking over any of the general education competencies	All	11/22	3
9	Out-of-Class Program Review Cycle	Ellen	11/22	3
10	Acknowledge the work of Paula Vaughn in leading the Out-of-Class assessment initiatives at PVCC	Paul	12/14	3
11	Learn what public records are: http://www.maricopa.edu/legal/pr/index.htm	All	11/17	1
12	Consider the three focus items distributed in this meeting and bring ideas to next meeting	All	12/14	1	Work session, 12/14/06
13	Change monthly meeting date to second Thursday of the month for spring 2007	All	12/14	2

Present
Richard Morales Carol Myers Norma Chandler Paul Dale Ken Clarke Rod Fensom	Ellen Hedlund Shirley Green Mary Lou Goff Greg Silcox Laurie Cigan Loretta Mondragon	Rosemary Hooper Sheri Bakunowski Maggie Caufield Jim Rubin Paula Vaughn Tina Emmons	Rick Sheets Stella Napoles Donna Simon Amber West Martin Heather Kruse

Announcements

First joint meeting with the new collective group, “welcome back” to everyone
Welcome to Donna Simon, new Director of Advising and Recruiting
- Just moved from Illinois
- First time working at a community college, although she is a product of the community college system herself
- Looking forward to meeting with each of the managers to learn about your areas and seeing if any collaborations with advising can be set up
General introductions of the group

Information Items

APB
- Priorities will go toward existing OYO; if you have a current OYO being funding this year and need it to continue, submit a new OYO request for 07-08
- New position submittals should be done for only those positions with the highest levels of immediate need
- It is the goal of the College to reinstate the 10 percent operational cuts
LSS Web
- Updating the look and usability of the LSS Division web page
- Plans to update the site weekly and use it as a communications tool
MAT Evaluations
- MAT Evals are due at the end of December
- Start scheduling time on Paul’s calendar; prior to meeting:
  - Provide narrative on this year’s accomplishments and an overview of your own effectiveness
  - Include a copy of your goals and objectives for the year
  - Include a copy of your assessment report
- For those who report to Dr. Green, continue with the established processes as stipulated by Dr. Green
Reclass
- PVCC is planning to create an interface process to the existing MAT/PSA reclassification process; the idea is to put some intent and thought to the reclassification process on campus
- Want to put together a strategy for planning that occurs before people start the reclass process
- Need to keep in mind that for every reclassification that is proposed, there is a budget issue/impact tied to it
Student Listserv
- 7,500 on listserve, names taken from SIS
- IA is working on guidelines for the use of the listserve
  - College-wide activities (don’t use for specific group advertising)
- Question: How often does it get updated (Carol looking in to creating some type of automatic update that can occur regularly)
- Question: Is there ever going to be a listserv created specific for majors? (Carol says the infrastructure is there, they just need to build the specifics; will follow-up)
- General reaction to the reorganized look and tools for the web site is positive, like the updates on what’s happening on campus
- Question: Are we investigating providing emails for all students? (Carol says they’ve investigated this in the past but the general reaction seems to be that most students already have an email account they prefer to use; Carol will speak with her contact at ASU to see what kind of success/problems they encountered by switching to Googlemail)
Procards
- Make sure to follow college policy
Faculty Convocation 2007
- Kay McClenney will be the Convocation speaker => want to create a college-wide study team to consider implications of Kay’s thoughts on implementing iGoal and iStartSmart
- Volunteers: Rick Sheet, Jim Rubin, Carol Myers, Amber West Martin, Ken Clark, Paul Dale (names will be forwarded to Bob to be added to the college team)

iStartSmart

In the process of creating a course “College 101-type course” (going through Curriculum process); for fall the course was listed as AAA150AB
New course will be called AAA115/CPD115 and be listed under both areas
New course will be “housed” in Counseling Division because it was determined there was no administrative process in place (instructor selection, review of qualifications, scheduling, etc.) to support it if kept independent of all divisions; nothing else changes in the course design except that the logistical support will go through Counseling Division
Currently have 26 sections in the spring schedule
Financial aid is providing money as an enticement for needy students
Although Counseling will handle administrative support of the course, MAT, PSA and Faculty will be teaching the course
Signing up many students at the new student orientations going on around campus this fall; had 23 sessions scheduled and offered three to date (fourth will be 11/17)
Most students have given positive feedback to the presentations and are appreciative of the suggestions
Use of iGoal is becoming more prevalent
Question: Should we sponsor books for needy students; have a set available for check-out? Will investigate option of putting 20 books on reserve in the library
Laurie in Testing reports that they are not getting a lot of opposition to new testing process, in fact students appear to be happy with the “one stop” process

SIS Implementation

Colleges are doing testing at District from 11/27-1/5
Report testing will start in January
End to end testing will be done from January to March (de-bug system)
A resource plan is being put together on what we might do when people are taken from their jobs for training for backfill (thinking creatively)

Express College

Idea is to offer compressed time frame and different entry points for students to take courses
Students are wanting to come in and get what they need as quickly as possible
Exploring options so students can complete a degree within 1, 1.5, or 2 years
1,500 students living in our feeder zip codes take courses at Rio
6,000 students living in our feeder zip codes take courses at other Maricopa colleges

Middle College

In the planning process trying to determine who the stakeholders are
Need to change the name because research shows “Middle College” is more closely associated with the idea we call dual enrollment
One idea we’re exploring is the option of having students graduating high school and PVCC at same time

Assessment

Almost 100% of plans have been received; only a few remaining
Out-of-class assessment committee provided feedback to those submitted by the deadline; will forward results to you soon
Copy of last year’s Assessment Cup winner was sent via email as an example of best practices
General Education Workshops
- Follow-up to 10/13 meeting being planned for December (tentative)
- Volunteers to look over competencies:
  - Oral/Written (Jim and Heather)
  - Written (Paula)
  - Tuturing/MAT108 (Rick)
  - Problem Solving (Jo Ann)
- Participation form from Paul Marsh can be emailed to you if you want to help
- Planning future workshops as working sessions, considering a Friday session over lunch for an informal discussion in December
Assessment Manual
- Housing the document in a general location (Tina will hold master copy)
- Revisions are in process and, once complete, new manuals will be forwarded to all managers
Assessment Plans submitted have been formatted into a single document; will do the same for the Assessment Reports at the end of the year

iGoal Implementation

George has a lot of “to dos”; Jennifer is working with George via email to tackle the list
Have received a ton of feedback with numerous suggestions; although we haven’t acted on them all, we are in the process of making the suggested changes
This year we are trying to get the “bugs” out of the system (both technically and the process of administering on campus) => want this to be used as a concrete way to engage students
Accepted to present at the League for Innovation Conference in March

Discussion Items

Maricopa in the News
- District has come under some scrutiny by the media the past few weeks
- This is just the “tip of the iceberg,” the papers are continuing to issue public information requests
- Media coverage is disappointing because they are taking discrete items and lumping them together and presenting them as a trend
- Share your concerns...
  - Is there any intentional response in reaction to this?
  - Chris Chesrown from SCC has been temporarily reassigned to District to handle crisis communications
  - Check out the District Governance “Public Records are...” site (http://www.maricopa.edu/legal/pr/index.htm)
  - When making decisions, consider the “Does it pass the front page?” test => we are government employees
  - Can we be more intentional in what is reported to the media, perhaps showcasing efforts? (Any employee can respond publicly with their own points of view as a citizen and offer reaction or positive examples)
  - If you get an external request, forward to IA for response
Focus
- Will come back to this at the next meeting
- Consider the following for the December Team meeting

Item	Goal	Activities	Outcome	% Complete	Comments
DRAFT Focus Items
1	Student persistence to goal completion	Implementation of iGoal Implementation of iStartSmart Departmental retention strategies	1,000 students pilot iGoal 80% successful iGoal plans Overall LSS student persistence increases by 5%	50% 40% 0%	iGoal implementation processes in development Not relentless enough about student success strategies Still in the pilot stage—no historical tracking
2	Student learning and engagement	Learning outcome driven program delivery Implementation of CCSSE strategies	80% student learning achieved at department level CCSSE measures improved by 10%	100% assessment plans submitted?	Greater focus on outcome based program development and delivery Institutionalization of CCSSE Action Plans
3	Positive social change	Service programs Social justice programs Community outreach Implement diversity plan

Next Meeting
December 14, 2006, M127, 2:30-4:00 PM