PVCC Learning Support Services. Meeting Minutes

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Outstanding Action Items

Item

Action Item

Assignee

Target Due Date

Priority

Comments

Send copies of handbooks/manuals your department uses for temporary/student workers re: job expectations/resources/etc.

All

1/9/08

Send to Tina Emmons to compile for review

Clarify who has to be available on 1/5 from 8:00 a.m. to 12:00 p.m.

Paul D.

ASAP

Clarify what NAPSA is

Paul D.

1/13/08

Bring CCSSE findings to next meeting

All

Ongoing

Will review 1-2 benchmarks per meeting

Disaggregate area data of users to see if they representative of students at the college (for Diversity Task Force)

All

ongoing

Create portfolio of diversity activities that help us meet our goal of inclusiveness/student success

All

ongoing

Consider how we leverage this information (data and existing programs to infuse diversity and multiculturalism) to move toward our goal

All

ongoing

Create student focus groups to gather more intentional data (include past graduates) on diversity / multiculturalism

LSS Diversity Committee

ongoing

Create LSS ePortfolio to showcase what’s being done at college re: diversity

Tina

ongoing

Present

Sheri Bakunowski	Jo Ann Caufield	Norma Chandler	Amber West Martin
Ken Clarke	Paul Dale	Tina Emmons	Rick Sheets
Paula Vaughn	Mary Lou Goff	Paul Golisch	Shirley Green
Chrystle Hall	Esther Schon	Rosemary Hooper	Greg Silcox
Loretta Mondragon	Richard Morales	Carol Myers	Stella Napoles

Thank you to Rick and Richard for hosting this meeting and providing "leftovers" for our group

Welcome and Agenda Overview

Paul welcomed everyone to the meeting and thanked the division for all their hard work this year
Due to interviews for the Director of College Student and Educational Services with the President, Paul Dale left early and Paul Golisch and Shirley Green facilitated the meeting
Jim Rubin was approved for a sabbatical beginning in January so Fred Wieck will be the LSS liaison for Counseling for the spring semester—Welcome Fred!

SIS Implementation

January 7-25, 2008 will be devoted to Integration Testing=> please have a little patience with the areas that will be focused on this as go-live ramps up to the February 19 launch date
Overview of Completed Tasks o Planning and preparing for installation of student computing kiosks
- Prioritization of financial aid Datatrieve reports
- Division chair/secretary training
- SIS Overview demonstrations
- Admissions to graduation demonstrations
Tasks in Progress
- Business Process revisions
- Functional training
- Testing of financial aid reports
- Finalizing account access for active staff
- FERPA tutorial completion (if you completed the online training prior to September, it may be a good idea to do it again as a refresher and to ensure that your account is activated)

Hiring Students with Disabilities

We can not discriminate against anyone for any reason of disability
We can refuse to hire someone if they are unable to do the work
Check with Disability Services to see what tools are available to help
Employers can use observable behaviors to determine if help is needed if a person does not self-disclose a disability => suggest they consult with Disability Services
If you have any questions, contact Esther (x77174)

Expectations for Hiring and Firing Temporary Employees

Proposed by Paul Golisch for further discussion online or outside of the meeting
Are any formalized expectations shared with temporary employees by department? How do you communicate what resources are available to them? If you do have a handbook or other type of manual that you share, please forward to Tina Emmons so Paul can see about creating a “general” handbook for LSS temporary/part-time staff/student workers to help them be better employees
Follow-up with: Children’s Center, LSC, Computer Commons, Athletics
Bring topic back to agenda in Jan/Feb

Showcase: Wireless Network

Carol Myers presented information about PVCC’s wireless network
Implemented partial wireless network last year (campus map highlighted: A, J, K, G, E, KSC)
Feedback mechanisms on: web site, phone calls, wireless network reporting capabilities
Used general education technology rubric to asses in two areas: basic computer literacy and using online/electronic resources to communicate
Use statistics => only a few people are using the majority of bandwidth
System can handle approximately 4,100 concurrent users => wireless controller never reached 50% use so it was always available to students
Most requested portal was for “World of War Craft” => DENIED due to high bandwidth use
Feedback from students was that they would use the wireless network more if they had laptops so PVCC provided the Cyber Walk outside of the Commons (6 laptops)
Might be putting in more outlets in E-hallway (NOTE: tables and chairs would be nice, too)
Focused on SI7 => faculty/tutors can work with student anywhere, anytime
Collaborated with Student Life and Computer Commons
Improved existing wireless network and made rest of campus “live” => if you have any “lukewarm” areas, let Carol know
Need to expand data collection efforts this year

FY09 Budget Requests (APB)

Shared a list of requests in APB for Fund 2 and 7 for FY09
APB requests by Norma Chandler (Fund 1 to Fund 2) and Mary Lou Goff (missing position) are not on the list => INVESTIGATE

Announcements

Clarify who has to be here on 1/5 (Paul Dale) from 8:00 a.m. to 12:00 p.m.
Clarify what NAPSA is
Relay for Life (Kickoff 11/29)
- Further ahead in recruiting teams this year than ever before
- Event is 4/11-12/08 at PVCC Track
- Not too late to get involved—phantom teams this year where you donate funds
- Very family friendly event (Kidsville)
End of Year Luncheon tomorrow, 12/14/07 => still opportunity to enter for basket (United Way donations)
Want to shut down Legacy 2/14 at 5:00 p.m. => may move to 2/12-2/13 UPDATE –It was decided that the conversion will begin on 2/12/08 at 5:00 pm (i.e. Legacy will go into view only mode at that time)
Jan 2008 will schedule a regular MAT meeting => bringing District MAT President to give overview (bring Esther your dues!)

Next Meeting
January 10, 2008 • 2:30-4:00 PM • M127