PARADISE VALLEY COMMUNITY COLLEGE
COMMITTEE AND PROJECT TEAM MEETING REPORT
MAT POLICY GROUP
(Management, Administrative, Technological)

Date, time, and location: 4/22/2005 in room E 120

Officers Present: JoAnn Caufield, President Esther Schon, Treasurer
Heather Anderson, Secretary

Members Present: Larry Fields, Ken Clarke, Shirley Green, Bob Bendotti, Chrystle Hall

Brief Summary of Meeting:

1. Relay for Life – JoAnn Caufield reported that the MAT Team raised nearly $1,500 in donations for the American Cancer Societ at the Relay for Life event held on April 15th. About 15 people took part, 13 MAT walkers plus David Gerkin provided entertainment with the All-Stars, and Paula Vaughn who assisted the planning committee. The group discussed the event and decided that they would like to participate next year and increase MAT participation.
   
2. End of Year Picnic –Richard Morales met with Mike Ho, Sheri Bakunowski, and a couple others to brainstorm events for the picnic, scheduled for Thursday, April 28th in conjunction with the Goodwell Games Award Reception and employee softball game. Richard made no commitment for MAT, but indicated that maybe we could help staff the kid’s games since Aramark is providing catering. MAT members are encouraged to attend.
   
3. Mimi’s $25 Gift Card- JoAnn Caufield shared with the group that the MAT team won a $25 gift card for their participation in the Relay for Life event. She raised the question to group of how it should be used. Suggestions included:

• Hold drawing for MAT members who attended, winner received gift card.
• Donate the gift card to be used for the Picnic referenced above.
• Use the gift card to purchase food for the next MAT meeting.

  JoAnn Caufield called for a vote from the above 3 options.

  Option 1 – 5 votes
  Option 2 – 1 vote
  Option 3 – 1 vote

  JoAnn will coordinate the drawing.

4. Dress Code – This agenda item included discussion related to the possibility of creating a dress code/guidelines to promote consistency of professional dress for various departments. Suggestions/observations included the following.

· WLG speaker on image was well received
· Feedback concerning speaker included the need for consistency across college
· Need to implement in phases, begin with Student Services
· Managers need to model appropriate dress for staff
· Need for administrative support
· Need to begin with MAT support, need to survey MAT group

Next steps will include surveying MAT group to solicit feedback and reminder for managers to model appropriate dress for staff.

5. Elections – JoAnn requested feedback on the logistics of Elections for 05-06. Discussion included the following recommendations.

· Conduct elections via memo as previously done.
· Request nominations by May 5th for President Elect, Secretary, and Treasurer.
· Conduct elections and announce results by May 10th.

6. PLC – JoAnn shared several announcements made during the President’s Leadership Council including the proposal for the new Aquatic Center (pending Board approval), the pending realignment, reassignment, and refinement of campus structure (meetings with individuals and policy groups within the next few weeks), and finally the departure of David Gerkin to GCC, Rick Concho’s continued position at Rio, and Rick Sheet’s transition to the LSC.
   
7. Operational Plan – Paula Vaughn raised the issue of submitting an operational plan for MAT recognitions. In Paula’s absence this agenda item was tabled.
   
8. Other -MAT Spring Conference – Heather Anderson reminded the group that this year’s conference is Tuesday, April 26, 2005, 10:00 am – 3:00 pm at MCC following the MCCD Leadership Breakfast scheduled for the same day at 7:30 am. Heather will reserve a van and send an invitation to carpool to MAT.
   

Next Meeting – The group discussed the necessity for another meeting pending the results of the survey related to professional dress and the need to follow up on policy manual issues/interpretation. Wednesday, May 18th at 2:00 p.m. was tentatively scheduled. E120 will be reserved if available.

Decisions Made/ Next Steps:

1. JoAnn will coordinate the Mimi’s Gift Card drawing.
2. MAT are encouraged to attend the End of Year Picnic.
3. JoAnn will coordinate surveying MAT related to professional dress.
4. Nominations will be requested by May 5th for President Elect, Secretary, and     Treasurer. Elections will follow via email with results announced by May 10th.
5. Heather will send email inviting MAT to carpool for the MAT Conference.
6. Heather will confirm meeting reservation for next meeting.

Next Meeting date and time and place: 5/18/05 at 2:00 p.m. in E120

This “Meeting Report” is my interpretation of what occurred during the meeting. If you would like to make an addition, correct an error, or ask questions, please call me at 7-7246. Thank you!

5/2/05
HLA