PARADISE VALLEY COMMUNITY COLLEGE
COMMITTEE AND PROJECT TEAM MEETING REPORT
MAT POLICY GROUP (Management, Administrative, Technological)

Date, time, and location:       3/10/2005 in room E 120

Officers Present:       

JoAnn Caufield, President
Donna Roach, President Elect
Heather Anderson, Secretary
Esther Schon, Treasurer

Members Present: Mary Lou Mosley, Rick Sheets, Sam Fraulino, Lily Fultz, Larry Fields, Richard Morales, Paula Vaughn, Scott Meek, Ken Clarke

Brief Summary of Meeting:

1. Membership Dues – JoAnn Caufield reminded MAT members that MAT dues are $25 paid annually to our treasurer.  For the remainder of 2004-2005 dues may be paid to MAT Treasurer Esther Schon.  $15 supports the district MAT group.  The remaining $10 supports the PVCC MAT group.
   
2. MAT Spring Conference – Heather Anderson announced that this year’s conference will be Tuesday, April 26, 2005, 10:00 am – 3:00 pm at MCC.  The Conference will follow the MCCD Leadership Breakfast scheduled for the same day at 7:30 am, also at MCC.
   
3. Educational Advancement- JoAnn Caufield shared with the group that MAT members may be eligible to receive 2 steps for degrees earned.  See the MAT Policy 11.3 for more specific information.
   
4. District MAT Professional Growth/Sabbatical Committee – This committee will be splitting into two separate committees.  Mary Lou Mosley will serve as PVCC’s representative for Sabbatical requests.  A volunteer is needed from PVCC’s MAT group to serve as a representative from for Professional Growth.  This committee meets the 2^nd Friday of each month at District from approx. 9:30-11:00 am.   
   
5. MAT Webpage – Rick Sheets provided an overview of PVCC’s MAT webpage and an invitation for feedback and/or suggestions.  A suggestion was made to include the District EOL Supervisory Sessions.
   
6. District EOL Supervisory Sessions/Workshops – Discussion included the possibility of having more of these sessions at PVCC.  Ken Clarke volunteered to survey our MAT group to determine which session would be preferred.  JoAnn Caufield and Rick Sheets will follow-up with this request.
   
7. MAT Participation – Discussion included the participation of our Administration             members at MAT meetings, events, etc.  Consensus included the desire to have all MAT employees, including Administration, actively engaged in MAT initiatives with the goal     of becoming a viable, productive group.  Larry Fields and JoAnn Caufield will follow-up with this recommendation.
   
8. Relay for Life Service Project – Paula Vaughn announced the Relay for Life event,        benefiting the American Cancer Society, to be held at PVCC on April 15-16.  Teams    form for the event and raise funds.  Participants walk in the form of a relay from 6:00 pm to 6:00 am.  Discussion included the formation of a PVCC MAT team.  Larry Fields and Scott Meek will serve as co-captains for recruitment and formation of a MAT team. 
   
9. Employee Group Relations/Policy Manuals – JoAnn Caufield shared concerns raised     during a meeting with PSA President Dawn Higgins as follows.

a. Policy Interpretation – Concerns rose related to the process for communication of performance issues.  The core issue centers on varied interpretation of employee policy manuals and the need for consistent training for all related to policy manual issues.

b. Policy vs. Campus Culture – Discussion included the need for consistency from department to department related to policy and practice.  The importance of having office manuals in each area was also emphasized as well as the need for all managers and staff to have updated manuals in print in addition to being able to access them online.

c. PSA Policy Question – A question was raised related to employees’ personnel files.  PSA policy reads that “authorized” individuals have access but does not define “authorized.”  Consensus concluded that this was an HR question which Laurel Smith will respond to for the PSA President.

d. Manual Distribution – Larry Fields and Laurel Smith will follow-up on printing manuals for each manager and staff.

e. Policy Training – Larry Fields also suggested that an initiative for our HR area would be to provide training related to central issues of each policy manual.

f. Employee Relations Administrator – Jane Saldana-Talley is PVCC’s employee relations administrator.

10. Other -

    a. MAT Mentor Program – Paula Vaughn suggested the idea for the formation of a mentor program for new MAT employees.  New managers would be assigned a mentor, not their supervisor, to welcome them and be available as a resource. 

    b. Operational Plans – Paula Vaughn raised the question of whether MAT as a group would   be submitting any operational plans?  Larry Fields responded that this would not be the appropriate venue; instead, it would be advised for special MAT                            initiatives to be funded through their dues, EOL, renewal funds, MCLI, and other appropriate sources depending on the nature of the request.

    c. Meeting Refreshments – Larry Fields made the suggestion was made to include food at MAT meetings as an incentive for attendance.

    d. Employee Picnic/Softball Game - Heather Anderson suggested that MAT join with the Campus Wellness Committee to help support an employee picnic/softball game.  The event scheduled for April 28th will take place in conjunction with this year’s WellnessFest. This provides MAT an opportunity to be visible as an                           employee group in support of building community and giving back to our PVCC community.  Richard Morales and possibly Sam Fraulino will serve as chairs for a          subcommittee to support this event.

Decisions Made/ Next Steps:

1. Pay MAT dues to Esther Schon.
2. Conctact JoAnn Caufield to volunteer to be PVCC’s MAT representative for the district Professional Growth committee.
3. JoAnn Caufield and Rick Sheets will follow-up with scheduling EOL Supervisory           sessions at PVCC.
4. Larry Fields and Scott Meek to serve as co-captains for MAT’s Relay for Life team.
5. MAT officers will continue to work with HR related to Policy Manual    issues/questions/training.
6. Richard Morales to follow up on MAT collaboration with Campus Wellness for the       Employee Picnic/Softball Game.

Next Meeting date and time and place:       4/22/05 at 2:00 p.m. in E120

This “Meeting Report” is my interpretation of what occurred during the meeting. If you would like to make an addition, correct an error, or ask questions, please call me at 7-7246. Thank you!

3/14/05

HLA