PARADISE VALLEY COMMUNITY COLLEGE
COMMITTEE AND PROJECT TEAM MEETING REPORT
MAT POLICY GROUP
(Management, Administrative, Technological)

Date, time, and location:       5/18/2005 in room E 120

Officers Present:       Donna Roach, President Elect
                                    Esther Schon, Treasurer
                                    Heather Anderson, Secretary               

Members Present:     Larry Fields, Paul Dale, Chrystle Hall, Jennifer Strickland, Lily Fultz,
                                    Paul Marsh

Brief Summary of Meeting:

1. Elections – Donna Roach shared with the group that the MAT Officer Elections for 05-06 resulted in a tie for the President Elect position.  JoAnn Caufield sent a notice out to     MAT extending the deadline and encouraging everyone to vote if they had not already       done so. 
   
   Concerning Elections, a suggestion was also made that next year we utilize a ballot process to insure anonymity when voting.
   
   
2. End of Year Review – Heather Anderson reviewed previous minutes to share unfinished business that next year’s officers may want or need to address.  Areas discussed included the following.
   • Professional dress – JoAnn Caufield sent a survey out to MAT concerning the need and/or feasibility of establishing guidelines related to professional dress.  The response rate was very low.
     
   • Policy group relations and policy interpretation/training – Donna Roach will follow up with Laurel Smith and Larry Fields.
     
   • MAT Mentor Program – Proposed by Paula Vaughn for further consideration.
     
   • MAT representation on the MAT Professional Growth District committee.  Heather Anderson will follow up to determine if a representative has been confirmed.
     
3. MAT Sabbaticals- Donna Roach reported that the District MAT group is looking at the issue of extending the sabbatical length for MAT.  Currently, Sabbatical terms are 9 months for faculty, 1 year for PSA, and 6 months for MAT.
   
4. MAT Dues – Esther Schon reported that MAT dues are $25 paid annually.  Dues for 05-06 will begin to be collected July 1^st.  $15 supports the district MAT group.  The remaining $10 supports the PVCC MAT group.  Esther was requested to inquire as to the use/purpose of the $15 district portion.  She will report back to the group.
   
5. District Meet and Confer – This discussion item was raised for further consideration related to MAT’s role/voice in Meet and Confer.  
   
6. Student Need – Larry Fields requested that MAT members consider making a financial donation to a student in need for personal expenses.  Larry and Donna Roach will follow up with a detailed email outlining the request.
   
7. MAT Service Day – It was suggested to plan a MAT Service Day during 05-06 similar to what was done several year’s ago where managers volunteered at St. Vincent de Paul.
   
8. Next Meeting –
   
   • It was suggested that MAT continue to meet during the summer to address unfinished business and plans for 05-06.  Time/locations to be determined. 
     
   • It was also suggested that an agenda be emailed in advance for review.
     
   • Finally, it was requested that the meeting days/times be set for all of 05-06 during the summer and sent out to MAT before the Fall semester begins.

Decisions Made/ Next Steps:

1. JoAnn will announce 05-06 officers upon completion of elections.
2. MAT members are encouraged to pay dues beginning July1st for 05-06.
3. Donna will follow up with JoAnn and Larry concerning unfinished business.
4. Esther will report back to MAT concerning the use of the district portion of the dues.
5. Heather will provide an update on MAT representation on the professional growth committee and process.
6. Donna will follow up with JoAnn concerning future meeting days/times.
7. Donna will send an email with specific information concerning the request for financial donations for a student.

Next Meeting date and time and place:       TBA

This “Meeting Report” is my interpretation of what occurred during the meeting. If you would like to make an addition, correct an error, or ask questions, please call me at 7-7246. Thank you!

5/18/05

HLA