The Fiscal Office should be notified by means of a completed Transfer/Disposal form whenever a capital asset is transferred from unit to unit. Proper approval is required by the department head. Submit the completed form to the Fiscal Office.
When an asset has been destroyed or damaged and is no longer useful, the item needs to be thrown away. The property tag needs to be taken off the item and attached to the Transfer/Disposal form. The properly signed and completed Transfer/Disposal form is then sent to the Fiscal Office. The item that is being discarded needs to be destroyed so that no one can retrieve it out of the trash and re-use it.
When an item is no longer in working condition, but has components that can be used in other items, the asset is cannibalized. The working parts are removed and the rest needs to be thrown away. The tag needs to be taken off the item and attached to the Transfer/Disposal form. The properly signed and completed Transfer/Disposal form is then sent to the Fiscal Office. The item being discarded needs to be destroyed so that no one can retrieve it out of the trash and re-use it.
Items not thrown away or cannibalized can be transferred to district as surplus. At the time the items are transferred to Surplus, the department needs to complete and submit a Transfer/Disposal form to the Fiscal Office.
PVCC EQUIPMENT LOAN (OFF CAMPUS)
Checkout of IT and media equipment is the responsibility of the IRTS Department. Please contact IRTS @ 602-787-7780 for more information.
Checkout of non-technology equipment is the responsibility of the Facility Services Department. Please contact Facility Services @ 602-787-7871 for more information.
EQUIPMENT TRADE IN
Trade-in options may be used to dispose of surplus materials. Before surplus materials are disposed of by trade-in to a vendor for credit on an acquisition, the Surplus Property Manager and Chief Procurement Officer or designee shall approve such disposal. This determination shall be based on whether the trade-in value is expected to exceed the value realized through the sale or other disposition of such materials. When creating the Requisition for the new equipment, be sure to list the tag number of the trade-in on the description line.
All proposed gifts and donations must be of a nature that is suitable to the mission and goals of the District or their acceptance must be respectfully declined.
The legal ownership of all gifts and donations must reside in the District as an entity.
The Chancellor, President, or appropriate designee may make the final decision as to the acceptance or rejection of gifts of personal property.
No gift may be received in a custodial status, pending possible acceptance.
MAKING DONATIONS OF MCCD OWNED EQUIPEMNT
Excess or surplus equipment determined to be unserviceable by the President (for College items) or the Vice Chancellor (for District Office items) may be offered for transfer to an eligible non-profit educational institution as designated by the President or Vice Chancellor after certain conditions have been met, please contact the Fiscal Office for a list of these conditions.