Guide for Handling On-Campus Emergencies

For all emergencies dial on-campus extension 7-7911

1. — At the West end of the building, just in front of the entrance to the Continuing Education offices.
   
   
2. — At the East end of the building, just outside the Duplicating (IPC) office.

1. — The stairs on the East side of the Theater
   
   
2. — Outside door 201 by the large stairs (North end)
   
   
3. — By stairs at the classroom elevator

1. Immediately notify the College Safety Department at extension 7-7911. Be certain to mention the nature of the injury/illness and whether blood or other bodily fluids are involved.
   
   
2. Unless it is a life threatening situation do not attempt to render first aid before a College Safety Officer arrives. The responding officer will evaluate the condition and determine whether additional assistance is needed.
   
   
3. Do not attempt to move an injured person. Any attempt to move an injured person may result in complicating the injury.
   
   
4. Avoid unnecessary conversation with the ill or injured person, or members of his/her group. Do not discuss the possible cause of an accident or any condition which may have contributed to the accident. Under no circumstances should you discuss insurance information with anyone.
   
   
5. After the sick/injured person has been taken care of, provide the responding officer with your version of what happened.
   
   
6. If the injured person is an employee immediately notify his/her supervisor for workmans compensation purposes. Whenever a supervisor is notified that an employee has suffered an injury on the job, the supervisor shall:
   
   
   1. Determine the extent and nature of the injury. If the injury is serious notify College Safety immediately.
      
      
   2. Prepare a Supervisor's Report of Industrial Injury for the employee and insure that the blue copy (Doctor's Copy) is sent to the hospital with the employee.
      
      
   3. Investigate the cause of the accident and correct the condition to prevent a reoccurrence. Note the cause and corrective actions taken or recommended on the supervisor's Industrial Injury Report.
      
      

1. If it's a small fire and extinguishable, put it out. If electrical equipment is involved and it is safe to do so, pull the electrical plug. But never allow the fire to come between you and the exit. Your personal safety is of paramount importance.
   
   
2. Alert all occupants in your area. If time allows, notify the College Safety Department at 7-7911. If not, evacuate promptly and pull the fire alarm as you exit the building. Note: All rooms contain "FIRE EXIT MAPS" that indicate the nearest and best exit to utilize for escape. Disabled persons requiring assistance to exit the second floor of the Kranitz Student Center or Building M, should proceed to the nearest stairway. College Safety Officers and/or Phoenix Fire Department will respond to these areas to assist the disabled.
   
   
3. Move quickly to the nearest stairway or exit and sound the fire alarm by utilizing the fire pull box. Note: Building M, The Student Services, and the Learning Resources buildings contain sprinkler systems that activate automatically, and all buildings contain fire extinguishers in the hallways.
   
   
4. When leaving the area of the fire:
   
   
   • —Do not break windows. Oxygen feeds a fire.
     
     
   • —Close all doors between you and the fire.
     
     
   • —Do not return for personal belongings. You may not get a second chance to leave.
     
     
5. If you are trapped, do not panic. Use the telephone to let College Safety or the fire department know your location.
   
   
6. When you reach a safe location and the fire alarms have not yet activated, notify the College Safety Department at 7-7911.
   
   
7. Proceed to a designated evacuation area and follow directions of emergency personnel at the scene.

1. remain calm and assume that there is a fire in the building. Do not call the College Safety Department to ask if you should evacuate.
   
   
2. Move quickly to the nearest stairway or exit and leave the building. Note: the FIRE EXIT MAPS should be utilized to locate the safest and quickest route out of the building. Fire Exits are also marked by lighted signs on the ceilings.
   
   
3. If you are teaching a class or in charge of a group of students, lead them to the nearest stairway or exit and leave the building. Do not stop until you have reached the evacuation assembly area, which is always a minimum of 150 feet away from any buildings.
   
   
4. When leaving your area:
   • —Feel closed doors near the top before opening. If the door is hot or smoke is visible, do not open it.
     
     
   • —Close all doors behind you.
     
     
   • —Do not use elevators
     
     
   • —If you encounter smoke en route to an exit or stairway, locate a smoke free exit to continue the evacuation.
     
     
   • —Do not return for personal belongings.
     
     
5. After reaching a safe location outside of the building, proceed to a designated evacuation assembly area and follow the instruction of emergency personnel at the scene.

If you smell smoke, but do not see a fire:

1. Notify College Safety and they will begin an immediate search of the area to try to determine the origin of the smoke. PVCC'S air conditioning system partially operates off of outside air, which has often been the source of someone smelling smoke.

1. Remain calm and notify College Safety at 7-7911.
   
   
2. If the source of the leak is apparent and can easily be corrected by turning a valve (i.e. Bunsen Burner, kitchen appliance), shut it off. The arriving officer will assist in airing out the area and evacuating when necessary.
   
   
3. If the source of the leak is not apparent, evacuate the area. The responding officer has been trained to deal with this type of situation and will take whatever steps are necessary to alleviate the condition.
   
   
4. When evacuating:
   
   1. —Do not activate the fire alarms. Since gas is lighter than air and fire alarms are normally located near the ceilings, an activation of the alarms could cause an explosion.
      
      
   2. —Verbally notify all persons in the affected area.
      
      
   3. —Proceed to the closest exit or stairway and leave the building.
      
      
5. Once outside, remain in the designated assembly area and wait for further instructions from College Safety, Police, or Fire department personnel.

1. Remain calm.
   
   
2. Listen carefully. Try to keep the caller talking so that you can gather more information.
   
   
3. As soon as the caller hangs up, notify College Safety at 7-7911. The College SafetyOffice will notify the Phoenix Police Department and initiate an evacuation.
   
   
4. Be available for an officer to interview you as to the specifics of the telephone call. Do not discuss the threat with others.
   
   
5. Be available to assist the College Safety Officers in a search and/or evacuation of the threatened area. Those persons who work in an area will have a better idea of things that are out of the ordinary.

1. Do not allow anyone to handle the item or go near it.
   
   
2. Immediately notify the College Safety Department at 7-7911.
   
   
3. Remain calm and write down everything you can remember about receiving the letter or parcel, or finding the package. This information will be provided to the Phoenix Police Department.

• Foreign Mail, Air Mail and Special Delivery.
  
  
• Restrictive markings such as Confidential, Personal, etc.
  
  
• Excessive postage.
  
  
• Hand written or poorly typed addresses.
  
  
• Incorrect titles.
  
  
• Titles but no names.
  
  
• Misspellings of common words.
  
  
• Oily stains or discolorations.
  
  
• No return address.
  
  
• Excessive weight.
  
  
• Rigid envelope.
  
  
• Lopsided or uneven envelope.
  
  
• Protruding wires or tinfoil.
  
  
• Excessive securing material such as masking tape, string, etc.

1. Prepare yourself for further explosions and, if possible, crawl under a table or a desk.
   
   
2. Stay away from windows, mirrors, overhead fixtures, filing cabinets, bookcases and electrical equipment.
   
   
3. Do not move seriously injured persons unless they are in immediate danger of being killed by a subsequent fire, building collapse, or other occurrence.
   
   
4. Follow the instructions of College Safety, Police, or Fire personnel at the scene. Evacuate when requested.
   
   
5. Do not:
   1. —Use elevators.
      
      
   2. —Use matches or lighters
      
      
6. Open doors carefully and watch for falling objects.
   
   
7. Avoid using telephones, especially during gas initiated explosions.

• If you are inside:
  
  
  1. Stay inside.
     
     
  2. Watch for falling objects. Crawl under a table or desk, or stand in a doorway.
     
     
  3. Stay away from windows, mirrors, overhead fixtures, filing cabinets, bookcases, and electrical equipment.
     
     
• If you are outside:
  
  
  1. Move to an open area away from buildings, trees and power lines.
     
     
  2. If forced to stand near a building, watch for falling objects.
     
     
• If you are in an automobile:
  
  
  1. Stop your vehicle in the nearest open area, and remain in the vehicle until the shaking stops.

1. Remain calm and be prepared for aftershocks.
   
   
2. Open doors carefully and watch for falling objects.
   
   
3. Avoid using telephones.
   
   
4. Follow the instructions of College Safety, Police, or Fire personnel at the scene. If an evacuation is ordered, proceed to the nearest exit and leave the building. Once you are safely outside, proceed to a designated evacuation assembly area.
   
   
5. Do Not:
   1. use elevators.
      
      
   2. use matches or lighters.
      
      

• —The safety of the hostage and any persons in the immediate area of the incident are of paramount importance.
  
  
• —The Phoenix Police Department should be immediately notified.

1. Remain calm and immediately notify College Safety at extension 7-7911. Provide College Safety with the circumstances, including the specific location of the incident, identity of the participants, if known, and whether weapons are involved. College Safety will notify Phoenix Police and other appropriate persons, as per established procedures.
   
   
2. If possible, leave the immediate area and meet the responding College Safety Officer and/or Phoenix Police Officer. Provide further details to the officer as requested.

1. Notify College Safety immediately at extension 7-7911.
   
   
2. Notify your immediate supervisor.
   
   
3. Although ignorance of the law is not a defense for illegal possession of a firearm or other instrument commonly used to inflict bodily harm, those in authority should look at the totality of the circumstances prior to resorting to a Police notification. If the violator is threatening or placing others in fear of bodily harm, an immediate call to Police may be the only solution, however, if the person is engaged in a school activity, acting in a lawful manner, our initiative should focus on rectifying the condition in a safe manner without any disruption to the college.
   
   
4. Positive results may be attained through communication. A conversation with the violator could indicate an ignorance of the law, or that he/she may be an off-duty Peace Officer or otherwise in legal possession of the weapon. If this is not the case, the individual should be informed of the school policy and requested to leave the college campus.
   
   
5. A report of the circumstances, including the violators identification, should be forwarded to the College Safety department for appropriate follow-up action.

1. Remain calm.
   
   
2. If you are teaching a class, have the students remain seated and stand by for instructions from College Safety. College Safety Officers will move through the hallways with flashlights to assist. College Safety vehicles will be strategically placed with headlights on in order to light up sidewalks.
   
   
3. Provide assistance to visitors, students and other staff members in your immediate vicinity. Give special attention to persons requiring an elevator to exit the building. The College Safety officer moving through the hallway with a flashlight should be advised of any persons requiring assistance.
   
   
4. If you are in an elevator, remain calm and use the elevators emergency button to notify College Safety of your presence therein.
   
   
5. Stand by until College Safety, or a Buildings and Grounds member, advises you to evacuate the building. If instructed to evacuate, or if fire alarms are sounded, proceed to the closest exit as per the FIRE EXIT MAPS in your area and promptly leave the building. Disabled persons requiring assistance to exit the second floor of the Kranitz Student Center should be directed to the designated DISABLED ASSISTANCE RESCUE AREA.
   
   
6. Once outside, proceed to the evacuation/assembly area and wait for further instructions from College Safety.

1. Remain calm and notify College Safety at 7-7911. Indicate the exact location and severity of the leak. College Safety will notify the Director of Buildings and Grounds and/or other appropriate personnel.
   
   
2. If there are appliances or electrical outlets in the vicinity of the leak, evacuate the area. But, do it with extreme caution.
   
   
3. If step 2 does not apply, and you are confident that the water leak can be stopped by turning off the water or unclogging a drain, do so with caution.
   
   
4. Remain in the area until a member of the Buildings and Grounds and/or College Safety arrives.

1. DO NOT attempt to clean up the spill until after you have read the Material Safety Data Sheet (MSDS) on how to safely clean up that particular chemical. An MSDS is required to be kept in the same area that a chemical is being used. All employees who may come in to contact with this chemical must know the location of the MSDS as required by the Employees Right to Know Act. If you do not have that chemical's MSDS, contact College Safety to see if it is on the master file that they are required to keep.
   
   
2. All chemical spill and/or leaks must be reported to either the Director of Buildings and Grounds or to the College Safety Office. The incident will be documented.
   
   
3. In the event that you become ill from fumes that have escaped into the air, immediately evacuate the area. On your way out pull the fire alarm switch and sound the alarms. Phoenix Fire Department and the College Safety Office will respond to evacuate the building. It will be the determination of Phoenix Fire Department when it is safe to enter the building again.

1. Immediately notify the College Safety Department at extension 7-7911. Be certain to mention the nature of the death (criminal activity, accidental, or illness)
   
   
2. Keep bystanders calm and direct them away from the area. Do not touch anything.
   
   
3. College Safety Staff will notify appropriate administrators of the incident.
   
   
4. A college administrator will attempt to notify the persons family of the incident and offer assistance.
   
   
5. College Safety will notify the Public Relations Department. All media requests will be routed to the Public Relations Coordinator.

1. If an employee is alerted of a student's death that has occurred off campus, particularly due to an accident, that person should contact the College Safety Department. Verification will be made that the person is enrolled at PVCC and that the death has actually occurred.
   
   
2. If the death of student occurs off campus, off campus authorities will notify the student's family.
   
   
3. After the immediate crisis is handled, a meeting will be called of all key college administrators to insure the following steps are taken:
   
   
   • The Counseling Department is prepared to assist friends, students, and staff. May also assist in the preparation of letters or notices to the campus population about the incident and letters of sympathy to the family.
     
     
   • Admissions and Records Supervisor will contact the student's instructors and inform them of the students death. This person will also initiate official withdrawl procedures and insure that no mailings will be sent to the students address (ie.. notice of events on campus.....).
     
     
   • The Public Relations Coordinator will meet with key administrators to decide how the media may interact with the campus population.

1. Notify College Safety , ext 7-7911. College Safety will then notify Phoenix Police and Phoenix Fire Departments.
   
   
2. Introduce yourself to the victim and tell them what your role is on the campus. Try to comfort the victim as well as protect any evidence which may be needed for subsequent legal proceedings.
   
   
3. If the victim asks for a drink of water, or attempts to cleanse her/himself, explain to them that they should wait until they have been treated/examined by a doctor. This is to protect evidence from being destroyed. If no oral sexual contact was made, the person may drink water.
   
   
4. Get others to help secure the area so that evidence is not destroyed. No one should enter the area until Phoenix Police arrive.
   
   
5. If the victim refuses to report the incident to Police, explain to them that that is their decision and that you will respect that. Try to get the victim to speak with either a PVCC Counselor or the Associate Dean of Student Services. Explain that they will keep the incident confidential if desired.

1. If the behavior is violent, threatening, or causing fear, call or have someone else call College Safety immediately at extension 7-7911. Do not upset the perpetrator or attempt to subdue them. Remain calm and cooperative.
   
   
2. If the disruption is not an immediate threat and occurs in an office or outside the classroom setting, notify the immediate manager/supervisor of the area. If they can not diffuse the disruptive individual, or they are not available then notify the appropriate Dean. If the disruption is not diffused, use your professional judgement and call either College Safety or Counseling (787-6540)for assistance.
   
   
3. If the disruption occurs in the classroom, the instructor should request the individual to stop the disruptive behavior and notify the person of the consequences of continued disruptive behavior. If the individual continues to be disruptive, use your professional judgement and notify either College Safety or Counseling immediately.
   
   
4. For both of the above situations, the instructor, manager or staff member should prepare and forward a written statement documenting the disruptive behavior and submit the statement to their Division Chair or Department Supervisor, along with a copy the report to the appropriate Dean.
   
   
5. If the individual is experiencing emotional distress, Counseling or College Safety Staff will follow PVCC's Emergency Plan and notify the appropriate personnel for assistance.

1. Remain calm, and do not call College Safety to ascertain if its a false alarm or an actual evacuation. The College Safety Department needs to keep the phone lines open to call for further assistance if needed.
   
   
2. Leave the building. The highest ranking person present in each department is responsible for ensuring that all members of his/her department evacuate.
   
   
3. While leaving:
   • -Check restrooms
     
     
   • -Assist disabled persons, students, or others requiring assistance.
     
     
   • -Take your car keys, purse, and jacket (if it is cold out).
     
     
   • -Shut all doors behind you as you go. Closed doors tend to slow the spread of fire, smoke, and water.
     
     
   • -Proceed quickly, but in an orderly manner, to the nearest evacuation assembly area. Remain in this area and wait for further instructions from emergency personnel at the scene.