Technology Coordinating Team - TCT
Minutes

A "draft" of the hiring timeline for the Dean of Information Technology was handed out at today's meeting. The hiring committee consists of: Paul Dale (chair), Julia Devous, Casey Durandet, Patti Marsh, Sandy McDill, Loretta Mondragon, Richard Morales (replacing Mike Ho), Carol Myers, Jim Patterson, Jon Storslee, and Shelle Witten.

Paul stated that he finalized with the President the interim leadership structure for PVCC's IT group for the time span between Cathy's retirement and the hiring of the new Dean of Information Technology. The President will be sending out an all college communication addressing the plan soon. Paul stated that we will be moving as quickly as possible to fill Cathy's position, however it is likely to take through early spring to complete this process. A 2-Phase interim Dean has been put in place:

• The first phase will be in effect until Jennifer Strickland returns from FMLA in December. Carol Myers will assume the leadership role for IRTS as the Director of College Technology. She will also be responsible for the College Implementation Team for SIS. Sheri Bakunowski will assume the role of Supervisor for Media (Grade 15 to Grade 16). Jennifer Strickland will be on the IT Team. Mary Lou Goff will be Instructional.
  
• The second phase will take effect when Jennifer Strickland returns. Jen will replace Sheri Bakunowski and Mary Lou Goff. She will be reassigned temporarily as Associate Dean of IT (Grade 17 to Grade 19). A backfill plan will occur for Jen's current position when Jen assumes the Associate Dean position.

In the ensuing discussion with Paul, Jon shared his concerns about the New SIS and its implementation process. He recommended that a NSIS workshop be offered during the Learning Week. Carol Myers will be working closely with faculty re: SIS implementation timeline.

Paul requested that he remain in the TCT loop. His name will be added to the DL-PVC-TCT distribution list so that he's kept apprised of what occurs. There will also be other opportunities in which Paul will participate in our meetings.

a) Cathy informed us that the technology budget submission deadline issue that we discussed at our last meeting has been approved by Jane S-T et al. The capital notifications date, originally listed as May 9, has been moved to April 20. Also, the technology review and approval will be separate from the Fund 1 and non-technology capital.

b) Jon informed us that the WebDev committee will come up with some objectives for implementing a new PVCC home page. He said that the committee will ask the President for approximately $3,000 to $5,000 from discretionary funds to do preliminary research into transitioning to a new web site. Jon will keep us posted.

The CLC met last Friday, and constructions costs are inflating approximately 1% per month. Colleges with building projects in the design phase now are having to scale back up to 20% from their original plans.

Cathy said that $14M was originally allocated for technology. Due to facilities costs, $3M has been taken out of the $14M for technology and used for construction costs. It was originally supposed to go back into the technology pot, but given the current situation, the probability of getting it back is pretty low.

Cathy handed out copies of the "Paradise Valley Community College 2004 Capital Program IT Allocations." She discussed the "Replacements," "Annual Technology Allocation," and "Capital Projects" in detail. When we work on the technology budget requests rankings, we will be working with a "replacements" amount of $578,912 for 2007/2008. Due to the tight financial situation, we will have to consider foregoing "new" purchases and keep the replacements as the highest priority.

Cathy also handed out copies of the "General Technology Fund 7 Approved Spending/Occupational Technology Approved Spending" showing the $ amounts for each for "new," "replacement," and "total" for FY04/05, FY05/06, and FY06/07.

Due to lack of time, this was tabled until our next meeting.

Due to lack of time, this was tabled until our next meeting. HOWEVER, please take some time between now and our next meeting to go over the TCT SWOTT Analysis sheet that was handed out at today's meeting. The last time it was modified was March 11, 2003. Think of what needs to be added, changed, etc., regarding TCT's Strengths, Weaknesses, Opportunities, Threats, and Trends.

Our next meeting is scheduled for Wednesday, October 11, 2006 at 1:00 PM - 1:45 PM in the G-conference room.

Last updated: 2006-09-28
Technology Coordinating Team - URL-http://www.pvc.maricopa.edu/committee/tct/
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Send TCT questions to Casey Durandet, Chair