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What are you planning to do with your MEMO account for the summer?

If you won't be checking your MEMO email, we suggest you use NOMAIL to "turn
off" your MEMO account for the summer. Your incoming mail will be redirected to
an account that is essentially a trash can. This will prevent your returning to an overly
full inbox in the fall. This is an important preventive measure, as your account could
become virtually disabled if your Inbox becomes so full that it exceeds your allotted disk
space. Step-by-Step instructions for logging in to the Personal Administration Tool
(PAT) and for Setting and Canceling NOMAIL are listed below.
If you will be checking your MEMO email from an off-campus location, you may
need WebMail. WebMail provides access to your MEMO account from any Windows
or Macintosh computer with an Internet connection; whether you are at home, at a
conference, at a different college, or anywhere. If you need instructions for using
WebMail to access your email account via the web, please contact the IRTS
HelpDesk 77780 or Chrystle Hall 77784 to request a WebMail Reference Guide.
If you will not be checking your MEMO email for short periods of time, such as for
vacation, we suggest you use AutoReply. You can set an AutoReply message that
will automatically be sent to anyone who sends you an email telling them you will be out
of the office and when you will return and begin checking your email again. You can set
set the AutoReply to be sent only once or at a regular time interval such as every week.
Step-by-Step instructions for logging in to the Personal Administration Tool (PAT) and
for Setting and Canceling AutoReply are listed below.

Note: NOMAIL and AutoReply cannot be used simultaneously.

Logging in to PAT is the first step for either NOMAIL or AutoReply.

Start Netscape. In the Location field of the Netscape Navigator window, enter
http://pvmail.maricopa.edu.
Click the link for Personal Administration Tool (PAT). The MEMO Personal
Administration Tool login screen will display.
At Location, click the down arrow and select Paradise Valley College.
At Directory User Name, enter your name as it is listed in the MEMO Maricopa
Directory (Address Book). For most people, this is your firstname [space] lastname.
Example: Chrystle Hall.
At Password, try your MEMO password; then click Login.

If your password doesn’t work, it is probably because this is the first time you have
used the PAT tool and your Password has not yet been synchronized to your MEMO
password, try the last 4 digits of your Social Security number. If that also fails, contact
the IRTS HelpDesk 77780 or Chrystle Hall 77784 and request that your PAT
password be set to the word nothing.

VERY IMPORTANT Once you get into PAT with the password of nothing, you will
need to synchronize your MEMO password with your directory password, so that in
the future you will have the same password for both MEMO and the PAT tool. Follow
the instructions for Synchronizing Your Password at the bottom of this handout before
continuing on to set NOMAIL or to set AutoReply.

Set NOMAIL

Follow the steps above to login to PAT.
Click on the PAM button.
Click the Set this account to NOMAIL button.
In the left frame of the window, click Logout.

Cancel NOMAIL

Follow the steps above to login to PAT.
Click on the PAM button.
In the Update autoforward all mail to: field, select and delete nomail@nomail.maricopa.edu.
Click the Update autoforward all mail to: button. This will remove the NOMAIL
function.
In the left frame of the window, click Logout.

Set AutoReply

Follow the steps above to login to PAT.
Click on the PAM button.
Click the cursor in the AutoReply Text window. Then enter the text for your auto
reply. Text does not wrap within the AutoReply Text window, so you should press
Return at the end of each line.
Scroll down in the right frame of the window and activate the checkbox for Vacation
reply (only send a single copy to a recipient). With this option activated, the sender
will only receive an AutoReply from your account the very first time they send you a
message.

Optional – Activate “Return contents with autoreply message” if you would like to have
the Sender’s original message quoted in the AutoReply message that is sent to them.

Optional – If you would like the Sender to receive an AutoReply more than once, you
may specify how often the same recipient will receive your AutoReply message by
entering the number of days at “Message sent to same recipient every ____ day(s).”
Click Update AutoReply text and options to activate your AutoReply. A screen
confirming your AutoReply has been set will display.
In the left frame of the window, click Logout.

To Cancel AutoReply:

Follow the steps above to login to PAT.
Click on the PAM button.
Scroll down in the right frame of the window and click Disable all Autoreply options
and Remove current text. A screen confirming your AutoReply has been disabled
will display.
In the left frame of the window, click Logout.

To Synchronize your MEMO Password to your PAT Password:

After logging into the Personal Administration Tool (PAT), Click the Edit Directory
Information link in the left frame of the window.
Scroll down in the right frame of the window to the Password field and enter your
MEMO password.
Enter your MEMO password again in the Re-type Password field.
Verify that the checkbox for Synchronize Email Password with this change? Is
checked. If not, click the checkbox.
Click the Submit button at the bottom of the window.
You are now ready to follow the instructions to set NOMAIL or AutoReply.